The Client Department of Health, Division of Family Health and Wellness is currently accepting applications for a assignment Administrative Services Assistant (ASA 2).
This position will be in the Rape Prevention and Education (RPE) Section.
This ASA 2 position assists the Section Chief, Program Directors, and other program staff with the day-to-day administrative responsibilities of the RPE program including coordination of special events and projects as required.
Duties include:
Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests.
Submit and complete printing requests.
Prepare contract documents including scope of services and budgets. Assist contract agencies with budget development.
Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets.
Provide administrative duties including typing, word processing, and general office support.
Provide support in scheduling, planning, and development; order supplies, and process travel claims and invoices.
Assist in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials.
Provide support to the RPE Program Director; maintain and update SharePoint, H: Drive, and other databases as assigned.
Respond to RPE emails in the RPE inbox.
Ensure that all administrative processes adhere to public health policies, procedures, and legal records.
Monitor the sub-recipients grant budget and expenditures.
Assist with checking sub-recipients’ budget and funding revisions.
Desirable Skills:
Ability to communicate effectively both orally and in written communications.
Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel.
Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.)
Minimum Qualifications:
Associate’s degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.
Substitution of Experience for Education:
Qualifying full-time increasingly responsible sub professional or paraprofessional.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $23.96/hr.
