Job Title: Administrative Services Assistant Duration: 12 Months Location: Nashville, TN Job Overview: We are seeking a dedicated ASA of Finance & Logistics to support our Director of Administration and Budget Director. This role is crucial for managing TCI’s financial operations, including grants, expenses, invoicing, and vendor management. The ideal candidate will be detail-oriented, adept at financial reporting, and capable of multitasking in a dynamic environment.
Responsibilities:
Grant Management: Assist with the administration of TCI's grant program, including reviewing applications, editing, preparing contracts, routing for signatures, and tracking progress in our database. Process reimbursement invoices and annual reports. (No grant writing expected.)
Financial Tracking and Reporting: Maintain accurate records of agency expenses, conduct audits, and provide monthly summary reports to management.
Invoice Processing: Support the Budget Director by processing invoices and auditing financial records to ensure accuracy.
Expenditure Reporting: Manage and maintain an annual county-by-county expenditure report to track and analyze financial data.
Vendor Management: Assist the Event Coordinator with vendor communications, invoice creation, payment tracking, and deposit making.
Inventory Coordination: Oversee agency inventory at the central office and coordinate inventory management at East and West offices.
Executive Assistance: Function as the executive assistant to the Director of Administration, managing administrative tasks and supporting day-to-day operations.
Qualifications:
Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred, but not necessary if candidate has at least 5 years of experience handling the responsibilities above.
Proven experience in financial management, grants management, or a similar role.
Strong proficiency in financial software and Microsoft Office Suite, particularly Excel.
Excellent organizational, time management, and analytical skills.
Strong communication skills and the ability to handle multiple tasks simultaneously in a fast-paced environment.
Experience in public administration or working with government agencies is highly advantageous.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.62/hr.
