Administrative Services Assistant


Nashville, Tennessee

a month ago

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Administrative Services Assistant
Nashville, Tennessee

a month ago

Job Description

 Job Title: Administrative Services Assistant
Location: Nashville, Tennessee, 37243
Duration: 12 months
Position Description:
The Healthcare-Associated Infections and Antimicrobial Resistance (HAI/AR) Program within the Communicable and Environmental Diseases and Emergency Preparedness (CEDEP) division of the Client is currently seeking Public Health Representative 2 (PHR2) position. This position is currently funded from year to year through CDC cooperative agreements (grants). Some in-state and out of state travel is required.
The Public Health Representative (PHR) 2 will provide general administrative support for activities in the HAI/AR program. The HAI/AR program is involved in multiple projects, which are funded through various grants. This position will perform a variety of different tasks including but not limited to organization of documents and supplies for specific projects, scheduling meetings and site visits at healthcare facilities when requested, etc., preparing minutes for all HAI/AR meetings, managing travel requests and authorizations for HAI/AR team members, providing support in all aspects of hiring for the HAI/AR team, and assisting with HAI/AR inventory control and management.
Job duties will include:
  • Serving as a point of contact for healthcare facilities needing to determine multi-drug resistant organism (MDRO) status of admitted patients
  • Looking up patient MDRO status using internal database and maintain request tracking system
  • Creating user documentation for all created systems and as requested
  • Serving as a liaison between the HAI/AR Team and the CEDEP Business and Grants Management Team
  • Managing travel requests and authorizations for HAI/AR Team
  • Performing inventory management and control
  • Assistance with hiring and onboarding of new HAI/AR staff
  • Maintaining public-facing HAI/AR web pages
  • Processing and distributing HAI/AR laboratory reports
  • Processing and distributing emails from external partners and the public
  • Taking and distributing meeting notes and minutes
  • Assistance with data collection, entry, formatting, and technical editing
  • Providing support to additional HAI/AR projects as required
Minimum Qualifications:
Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of professional full-time staff work.
Substitution of Education for Experience: Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
Substitution of Experience for Education: Qualifying full-time increasingly responsible sub-professional experience, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Desired Qualifications:
  • Detail-oriented with strong organizational and time management skills
  • Intermediate experience in Microsoft Outlook, Word, Excel, Access, Teams.
  • Experience in Adobe Acrobat Pro.
  • Strong written and verbal communication skills.

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $26.25/hr.

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