Job Title: Administrative Support Location: St Paul, MN 55102 Duration: 2 Months (Possibility of extension depending upon business requirements and performance) Shift: Standard Office Hours – 8 to 4 pm
Must Have:
Handle correspondence, emails, and communications on behalf of the executive.
Manage the executive’s calendar, schedule meetings, and plan travel.
Prepare executive-level materials, presentations, and reports to support key discussions and decision-making.
Above all else, manager needs someone with strong Outlook calendaring proficiency and travel arrangements experience (preferably on Concur).
These are the standard responsibilities:
Manage the executive’s calendar, schedule meetings, and plan travel.
Handle correspondence, emails, and communications on behalf of the executive.
Prepare and organize meeting materials, take notes, and follow up on action items.
Prepare executive-level materials, presentations, and reports to support key discussions and decision-making.
Draft and disseminate high-level communications on behalf of the executive
Organize and support leadership meetings, team events, and offsite engagements, ensuring all logistics are handled with precision.
Interdepartmental Coordination:
Act as a trusted liaison between executives, cross-functional teams, and other executive assistants to foster collaboration and alignment.
Filter and prioritize information shared with the executive to ensure they remain informed and focused on key issues.
Maintain sensitive records and handle confidential information with discretion and professionalism.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 30.00/hr.
