Job Title: Administrative Associate II Location: Columbia, SC 29212 (Onsite) Shift: Mon to Fri split schedule, could be 830-530 or 10-7, 1 hour lunch unpaid. Schedule may include Saturdays and overtime may be required. Duration: 5 months assignment with possible extensions Pay rate: $20.88/hr
Responsibilities:
Provides professional administrative support for a department. Functions include: typing, verification of accuracy, copying, faxing, updating records, filing, ordering supplies, preparing travel arrangements, coordinating special projects, creating complex spreadsheets, and handling routine internal/external inquiries. May assist with ID administration requests, mail, monitoring staffing requisitions, or generating reports for statistical analysis and workload management.
40% Types, edits, formats, reviews, and updates various forms, correspondence, and documents. Prepares departmental invoices, charts, graphs, reports, spreadsheets, and confidential memos.
25% Maintains area documents, files, binders, organizational charts, job descriptions, contacts, mailing lists, desk procedures, meeting and staff schedules, action item updates, and meeting minutes.
20% Performs administrative functions such as maintaining coverage of phones, handling mail, ordering supplies, and making travel arrangements.
10% Maintains follow up information. Coordinates with maintenance and housekeeping as necessary. Ensures adequate supplies are on hand at all times.
5% Ensures that matters requiring attention in the absence of management are handled or referred to the appropriate person.
Skills: Strong verbal and written communication, organizational, and interpersonal skills. Ability to work independently. Required Software and Tools: Microsoft Office. Preferred Software and Tools: Proficient Access knowledge. Work Environment: Typical office environment. Work may require transporting or moving materials.
Education: Associate's Degree or Two years of job related work experience or a combination of education and experience equal to 2 years. Required Work Experience: 3 years administrative support experience. Preferred Education: Bachelor's Degree Preferred Work Experience: 2 year of industry-specific work experience.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $18.00/hr.
