Title – Administrative Assistant Duration – 05 Months Location – North Chicago, IL 60064 Hybrid (2 days onsite)
Description: Day to day Data entry – bulk would be interfacing with contractors up to speed on program. Showing how to use it. Training on interface, getting them set up on the system. More customer service focused on top of the data entry part.
Could be collecting different forms from contractors. Database is pretty user friendly.
Roles and Responsibilities: The Control of Work configuration administrative resource will perform the initial administrative data, entry, management, and training associated with the Global Control of Work site configuration and implementation. Impact: Resource will perform the initial administrative work and database set up that will allow the various EHS teams to accept a sustainable contractor vetting process upon handover. Role, at the daily level: • Follow high level plan for the transfer of contractor data from current databases (Avetta) to new database (Control of Work). • Set within database, the company and individual workforce qualification documentation requirements for contractors currently in use within the global network. • Assist with the documentation upload requirements and training of new contractors being onboarded in conjunction with AbbVie site EHS leads. • Ensure compliance with qualifications for each contractor, including contact of contractor company admins for compliance, documentation, and/or updates. • Assist in development and implementation of AbbVie specific Control of Work and T17 training material that allows for sustainable training of internal and external users. • Organize contractor company and workforce qualification compliance dates into a system to ease administrative burdens to EHS teams after handover.
Skills Requirements: • Data Entry • Database Administration • Microsoft Office • Customer Service • Project Management
What are the top 3-5 skills requirements should this person have? Microsoft office Spreadsheet for tracking Customer Service Training Data entry
What is a nice to have (but not required) regarding skills, requirements, experience, education, or certification? Basic project management skills Familiar with environmental safety Contractor interface
What type of environment is this person working in? Office (sitting for long periods of time)
Work Schedule (Define days,# of hours)/ Is Overtime offered or required? If yes, how many hours, what impact to scheduled working hours? 40 hours a week – OT is possible 8-5 with a break (within contractors hours)
Does this position offer the ability to work remotely on a regular basis or is it an on-site role? If remote opportunity exists, what are the options (i.e. 1 day remote, 4 days on-site)? Hybrid (training onsite (database training)
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.00/hr.
