Job Title : Administrative Assistant - III Duration : 4+ Months Location : Chandler, AZ 85226 (Hybrid Role. Will be looking to work onsite as of August) Shift Hours : 8 am-5 pm Shift Days : Monday-Friday
Job Description: Seeking a highly experienced, organized, and action-oriented individual to provide professional administrative support for the Global Communications Team.
This role will provide direct support to the 3 leaders of the team as well as the broader team as necessary.
Responsibilities include but are not limited to:
Make extensive travel arrangements (domestic and international) and prepare expense reports.
Provide support for departmental events, quarterly events, and recognition as well as coordinating activities across the organization, events, face-to-face meetings, etc.
Exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels and administrative staff.
Demonstrate strong accuracy and attention to detail while taking the initiative to manage logistics of the department/ division such as maintaining divisional organizational charts, and divisional logistics needs.
Work closely with senior and executive administrative staff, demonstrate strong verbal/written communication skills, and work well on a team.
Demonstrate strong customer service orientation and use discretion and judgment to ensure applicable private /proprietary business information, data, transactions, and correspondence maintain confidentiality and sound judgment.
Receive, interpret, and evaluate the level of significance of information requests, take appropriate responsive action, and determine when the executive or other staff should be notified or involved. In the executive's absence, ensure that requests for action or information are distributed to the appropriate staff member.
Anticipate the business needs of the leadership team/admin team, proactively formulating and evaluating solutions and/ or recommendations to facilitate meeting deadlines and achieving goals.
Assist in resolving administrative needs for improvement/problems by coordinating the preparation of reports, analyzing data, and identifying solutions working closely with management and human resources.
Minimum Qualifications:
7+ years of administrative assistance experience.
High degree of proficiency with Microsoft 365 and all Microsoft tools (SharePoint, MS Teams).
Extensive calendar management expertise.
Experience with travel itineraries and purchasing.
Self-starter attitude, taking initiative
Collaborative Approach
Preferred Qualifications:
Associate degree with 10+ years of experience.
Familiarity with client-specific tools, My Travel, Workday, Purchasing Services, My Learning, My Expenses and Teams, etc.
Ideal candidate aside from skills necessary, outgoing, able to multi-task, reliable, self-motivated, flexible, bubbly personality
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.00/hr.
