Title: Administrative Assistant II Duration: 5 months Location: Cambridge, MA,02141 Shift: 9-5 EST; Mon-Fri (Role will be onsite 4 days a week)
HM Notes: • High School Diploma/GED • 5+ year's administrative experience • Executive level experience • Strong organization and experience creating power point slides • Scheduling high levels & Some of the executives are located in France • Previous experience with booking travel, expenses • Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)
Job Description: • Provide general administrative support to one or more managers. • Provide administrative support requiring a complete knowledge of department functions. • Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information. • Assist in special projects as assigned. • Recommends improvements on administrative procedures and implements changes. • Responsible for organization and maintenance of department filing system including potentially confidential data. • Ensure department supplies needs are met. • Manage department communication for manager(s) including mail and email. • Respond to various inquiries for information according to general guidelines. • Coordinate meetings, maintains calendars, makes travel arrangements, etc. • May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc. • May provide guidance and training to less experienced administrative staff. • Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature. • Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position. • Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion.
Basic Qualifications: • High School Diploma or GED and 5+ year's administrative experience • Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)
Nice to Have: • Bachelor’s Degree Preferred • Experience with Concur a plus! • Familiarity with pharma industry and Business organization in particular – seen as a plus!
Preferred Qualifications: • Bachelor’s Degree strongly preferred or Secretarial Certificate • Experience with SharePoint content administration • Experience supporting senior-level business leaders in a pharma or biotech environment • Experience in audit • Familiarity with pharma industry and Business organization in particular • Excellent verbal and written communication skills • High ethical standards, maintenance of confidentiality • Ability to prioritize effectively • Ability to navigate organization with minimal direction, in support of completing task • Strong initiative, tact, communication, and interpersonal skills a must • Organized and committed
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $30.00/hr.
