Administrative Assistant I

Title: Administrative Assistant I
Duration: 8+ months
Location: Toronto, ON
Schedule: Monday – Friday – 8:30 AM -5 PM (Onsite – 5 days a week.
Training: will be provided based on the team's support needed.
 
Job Description
The Business Operations Support Representative provides administrative and operational support within a defined area. As a key resource and support specialist, you will help maintain smooth business operations through strong administration skills while supporting multiple advisors and broader team activities.
 
Roles and Responsibilities:

• Manage calendars and schedule coordination for multiple advisors.
• Support onboarding/offboarding activities for team members.
• Handle administrative tasks including reports, invoices, documentation, and mailing.
• Maintain confidentiality while handling sensitive customer and business information.
• Provide operational and project support to internal teams.
• Ensure accuracy and due diligence in all assigned tasks and activities.
• Coordinate with internal stakeholders and support cross-functional communication.
• Provide backup support and coverage for team members when required.
• Train and support new Administrative Assistants on common processes and tasks.
• Manage multiple priorities in a fast-paced, deadline-driven environment.
• Interpret and follow internal policies, procedures, and compliance standards.
• Support process improvements and contribute to efficient workflow management.
• Participate fully as a member of the team and support a positive work environment.

 
Must-Have Hard Skills:

• 1+ years of Admin experience.
• Strong organizational skills.
• Detail orientated.
• Strong communication skills written and verbal.
• Being agile and can pivot at any given time.
• Experience using computer applications including Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)

 
Soft Skills:

• Ability to work independently as well as part of a team.
• Ability to coordinate processes and information across related teams.
• Ability to handle confidential information with discretion.
• Ability to communicate effectively both written and verbal.
• Ability to pay high attention to details.
• Strong judgment skills to support initiatives and apply discretion when working with confidential information.

 
Nice-To-Have:

• Previous Banking Experience.

 
  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 17.86/hr.