Role: Administrative Coordinator / Administrative Assistant Location: Elma, NY 14059 Shift: Part Time (20hrs/week) 10 :00 am - 2:00 pm Mon - Fri Duration: 12 months with possible extension
Overview: Provide comprehensive administrative and coordination support to assigned teams under general direction. This role involves managing schedules, coordinating meetings and events, handling travel arrangements, and ensuring smooth day-to-day operations through effective organization and communication.
Key Responsibilities:
Coordinate meetings, events, and team activities including catering and logistics
Manage calendars, schedule appointments, and organize team activities
Book travel arrangements and process expense reports in a timely manner
Draft, format, and distribute documents, memos, and communications
Order office and event supplies and coordinate with vendors
Collaborate with internal teams and other administrative staff
Ensure administrative processes are completed efficiently and on schedule
Maintain responsiveness and provide support to stakeholders
Required Qualifications:
Associate degree or equivalent work experience
Minimum 2 years of administrative, coordination, or office support experience
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
Strong organizational and multitasking abilities
Strong written and verbal communication skills
Ability to handle confidential information with discretion
Ability to work independently and manage multiple priorities
Preferred Qualifications:
Bachelor’s degree preferred
Experience supporting multiple teams or stakeholders
Familiarity with event coordination and vendor management
Applicant Notices & Disclaimers
For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 20.00/hr.
