Title: Administrative Assistant Duration:3 months Location: Collegeville, PA Shift :7:00a - 4:00p EST Hybrid (Listed as Hybrid future state may require onsite)
Description: • Provide Administrative support for two marketing teams, totaling 17 people. This will include team meeting management, agenda development, calendar management, scheduling, travel arrangements, expense reports and facilitating good team communication via Microsoft Teams. The teams are spread out over the globe and this position is required to work across time zones and must be able to work well online, since unlikely to be onsite with many team members.
POSITION RESPONSIBILITIES: • Team meeting management, including building and distributing agenda and tracking action items across two brand teams and multiple cross functional meetings • Calendar management, primarily for two brand team leads as well as for team meetings and cross functional team meetings • Travel arrangements and expense report management • Brand team MS Teams page management, facilitating team communication in various channels
ORGANIZATIONAL RELATIONSHIPS: • Medical Dermatology Global Marketing – both Cibinqo and Litfulo brand teams • I&I Global Marketing LT • International Commercial Office • US and China brand Marketing teams • Global Medical team • Global Access & Value team • BCD travel team
EDUCATION AND EXPERIENCE: • Bachelor’s Degree preferred • Administrative support experience • Project coordination experience
TECHNICAL SKILLS REQUIREMENTS: • Microsoft application proficiency, particularly MS Teams, Outlook, Word and PowerPoint • Travel & expense applications: Concur • Budget applications: SAP
PHYSICAL POSITION REQUIREMENTS: • Substantial computer-focused work sitting or standing
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $19.27/hr.
