Accounts Payable Administrator


San Diego, California

a month ago

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Job Description

Job Title: Accounts Payable Administrator
Location: San Diego, CA 92130
Duration: 2 years
Hybrid (3 days onsite)

Position Summary:
Performs full and complete cycle of accounts payable activities, including auditing & coding invoices, routing vendor invoices for approvals, wire set ups, weekly check runs, vendor communications, Concur back-up, month end close, accruals, reconciliations and 1099 IRS Reporting.
Primary Duties & Responsibilities:
  • Codes and audits invoices and expense reports.
  • Maintain the daily Coupa Queue Processing – Invoice In Box/Smash
  • Address Coupa Comments
  • Vendor maintenance
  • Research invoice issues with resolution.
  • Verify approval for all vouchers for payment prior to processing.
  • Prepares AP checks and performs weekly check runs.
  • Answers vendor inquiries and resolves vendor billing/payment discrepancies.
  • Performs monthly A/P to G/L account reconciliations.
  • Performs AP month-end close task.
  • Preparation of annual 1099 tax reporting
  • Maintain AP Files
  • Provide A/P support documentation for external auditors.
  • Adheres to corporate policies, government regulations and ensures all deadlines are met.
  • Provides AP support to employees and vendors.
  • Performs Ad hoc projects as needed.
  • A minimum of 2 plus years’ related experience, preferably in the pharmaceutical or biotech industry.  Previous Accounts Payable experience required. 
 Must possess:
  • Experience working in a public company and in a Sarbanes-Oxley 404 environment.
  • Experience with Great Plains, Concur, Coupa and Excel
  • Understanding of sales/use tax application
  • Strong analytical and organizational skills and the ability to comprehend complex instructions and maintain written records.
  • Strong attention to detail
  • Demonstrated ability to schedule and coordinate multiple projects, priorities and resources in a high paced environment.
  • Demonstrated ability to produce high quality work.
  • Ability to think through a project or task and execute from beginning to end independently.
  • Effective organizational, communication, and time management skills
  • Strong interpersonal skills, including tact, diplomacy, judgment and flexibility.
  • Proficiency at supporting effective interactions between team members and among cross-functional teams.
  • Ability to effectively share information and ideas within and outside of department in written or verbal form; able to put forth own ideas and gain understanding from others.
  • Bachelor’s Degree
CPRA: Notice to California Applicants: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.00/hr.