Job Title: Account Coordinator, Promo Location: Hybrid, 1 day in Branchburg, NJ; 1 day in Florham Park, NJ; 3 days at home Duration: 12 Months
Job Summary: Assists the NJ Account Management team on Client Plastics and Regenerative Medicine (PRM) brands, including AlloDerm, Strattice and Revolve; and the women’s health brand, Liletta, by helping to support the development of specific promotional materials and programs. Initiatives range from print projects such as brochures, detail aids, and flashcards to digital projects such as websites, videos, and social media posts. Requirements for the Account Coordinator role include being highly detail-oriented with strong multi-tasking abilities, being able to prioritize workload, having strong written and oral communications, proactively proposing solutions, and working independently. They must also be a team player, collaborating with cross-functional agency team members, like copy, art, editorial and production teams.
Because we work in a highly regulated industry, there are online submissions systems and processes that need to be learned and mastered, such as Veeva Vault and ProofHQ. Additional responsibilities include budget management, tracking literature inventory, managing shipments of literature for conferences, independent management of medical, legal, regulatory and compliance (MLRC) submissions, and managing small projects from start to finish. The environment is fast-paced and challenging but rewarding. Applicants must be ready to roll up their sleeves and learn quickly, be good-natured, work well with multiple team members and clients, show enthusiasm for the position, have a professional demeanor, and demonstrate the ability to be an asset to the team.
Pacific Communications is a full-service advertising agency and global provider of integrated healthcare communications, specializing in new technology, marketing development, product launches, and all forms of marketing communications engagement.
Key Duties And Responsibilities: % Of Time Or Importance 1. Core responsibility is to manage MLRC submissions from initial submission through approval to distribute (ATD); and to maintain weekly Client status reports. 30% 2. Manage budget-related processes such as assisting in developing and sending estimates, forecasting project costs into the client budget, and inputting actual billings. All of this is done on an ongoing process throughout the month. 20% 3. Manage literature orders and deliveries for conferences. This includes working hand-in-hand with brand counterparts, corresponding with clinet's sales reps, and the literature warehouse. Key skills for managing this process are being solutions-oriented and customer-service focused. 20% 4. Coordinate and maintain network of internal and external resources appropriate to the successful completion of program objectives. Prepare conference reports and other correspondence necessary for effective project communications. Contribute to the development and maintenance of department databases and history-archiving systems. 20% 5. Coordinate traffic and delivery of all promotional projects, including slides, brochures, advertisements, and website content. Ensure that deadlines are met, and quality is maintained with guidance and oversight of Account Supervisors. 10%
Minimum Requirements Education and Experience • College degree in marketing, communications, public relations, advertising or related field. • Agency and/or admin experience is a plus.
Essential Skills and Abilities • Must be proficient with the Internet and MS Windows (Excel, Word, and PowerPoint). • Must be well organized, detail-oriented, and have multi-tasking capabilities, with the ability to prioritize. • Must have strong written and oral communication skills and possess the ability to work well with individuals at all organizational levels. • Must be a motivated, self-starter with excellent time management and follow-through skills. • Must be resourceful and have creative problem-solving skills. • Have a positive attitude, and enjoy working in a fast-paced, start-up-like environment.
What are the top 3-5 skills, experience or education required for this position: 1 BA in Communications, Marketing or Related Field 2 Some work experience (1-3 years) 3 Highly detail oriented, proactive self-starter 4 Strong written and oral communication skills 5 Willing to learn and grow with a positive can-do attitude • College degree in marketing, communications, public relations, advertising or related field. • Agency and/or admin experience is a plus.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $22.00/hr.
