Job Title: Shipping Coordinator Location: Worcester, MA Duration: 12 months The Global Compound Logistics and Operations organization (GCLO) within the company manages the inventory, dispersal and logistics of biological and chemical entities used by Discovery and Development scientists for all aspects of Company drug discovery.
Seeking a highly organized and detail-oriented individual to join our team as a Shipping Coordinator to support our ShipIt platform in Worcester, MA. The primary responsibility of this role is to oversee and manage the shipment of materials from client to various sites and collaborators. The Shipping Coordinator will play a crucial role in ensuring the timely and efficient delivery of materials, while adhering to all relevant regulations and guidelines.
Key Responsibilities: 1. Coordinate and manage the shipment of materials from client’s to other sites and collaborators, ensuring compliance with all applicable regulations and guidelines. 2. Prepare and review shipping documents, including bills of lading, shipping labels, and customs documentation, to ensure accuracy and completeness. 3. Collaborate with internal teams to ensure proper coordination and execution of shipments. 4. Communicate with internal and external partners, including freight forwarders and carriers, to schedule and track shipments, ensuring on-time delivery. 5. Maintain accurate records of all shipments, including tracking numbers, delivery confirmations, and any relevant documentation. 6. Monitor and manage inventory levels of shipping supplies, such as boxes, labels, and packing materials, ensuring adequate stock is maintained. 7. Identify and resolve any issues or delays in the shipping process, working closely with internal and external stakeholders to find timely solutions. 8. Stay up-to-date with relevant shipping regulations, guidelines, and industry best practices, ensuring compliance and continuous improvement. 9. Assist in the development and implementation of shipping-related policies, procedures, and standard operating protocols. 10. Provide regular reports and updates to management on shipping activities, including metrics, performance, and any potential risks or opportunities. Qualifications: • Proven experience as a Shipping Coordinator or similar role, preferably in a pharmaceutical or biotechnology industry.• Accustomed to spending extended periods of time working in a bio-hood • Strong knowledge of shipping regulations, including domestic and international requirements, customs procedures, and hazardous materials handling. • Proficient in using shipping software and systems, such as FedEx, UPS, or DHL, to schedule and track shipments. • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. • Attention to detail and accuracy, ensuring all shipping documents and records are complete and error-free. • Effective communication and interpersonal skills, with the ability to collaborate and build relationships with internal and external stakeholders. • Problem-solving and decision-making abilities, with a proactive approach to identifying and resolving shipping-related issues. • Proficient in using Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications. • Ability to lift and move heavy packages, as required. Independent, take leadership, well organized, juggle or manager
• Years of experience/education and/or certifications required: BS degree, 3-5 years of experience in biologics sample processing or a related field
What type of environment is this person working in? ?Group setting ?Individual Setting ?Combination of both
• Work Schedule: Monday to Friday Regular business hours 1st shift • Does this position offer the ability to work remotely on a regular basis or is it an on-site role? 100% onsite
Interview Process • 1st round: 30 minute phone interview with sponsor • 2nd round: 1 hours -In person interview-lab tour with team
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $30.00/hr.
