Operations Support I
Spectraforce
Irvine, California
3 months ago
Job Description
Job Title: Operations Support I
Length of Contract – 12 Months (Potential Extension)
Location: Onsite - Irvine, CA, 92612
Position Summary
The Clinical Operations Assistant supports all the administrative activities in the Skincare Clinical Research and Innovation Center (SCRIC), including scheduling, emailing, sending out reminders, scanning, filing, printing study documents, organization of inventory, product ordering, chart preparation, room preparation, study product preparation, data entry, etc.
Key Duties / Responsibilities
• Responsible for participant check-in/check-out and may assist with the providing study forms to the participant to complete.
• Perform general sanitizing of treatment rooms, instrumentation, and high-touch surfaces before and after patient visits and whenever necessary.
• Perform administrative duties such as scheduling patients, answering calls, responding to emails, sending out appointment reminders, photocopying, filing, scanning, and organizing documents.
• Responsible for preparing treatments rooms, patient charts, and study product supplies.
• Responsible for maintaining SCRIC Product Inventory and general supplies (including ordering, disposing, shipping, logging/tracking, and organizing).
• Support data entry activities.
• Support additional clinical activities such as arranging instrumentation servicing/maintenance, ordering subject compensation for participants, providing eligible compensation to participants upon study completion, etc.
Minimum Requirements
• Bachelor’s Degree required
• Excellent customer service and people skills are essential
• Ability to work independently as well as within teams
• Attention to detail and ability to prioritize with strong organizational skills
• Knowledge of pharmaceutical/healthcare industry is preferred.
• Experience working in a medical office setting is preferred.
• Proficient in MS Word, Powerpoint, Outlook, Excel, etc.
• General knowledge and application of all regulatory guidelines governing clinical research is preferred (GCP, ICH guidelines, CFR, etc.)
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $17.00/hr.
Length of Contract – 12 Months (Potential Extension)
Location: Onsite - Irvine, CA, 92612
Position Summary
The Clinical Operations Assistant supports all the administrative activities in the Skincare Clinical Research and Innovation Center (SCRIC), including scheduling, emailing, sending out reminders, scanning, filing, printing study documents, organization of inventory, product ordering, chart preparation, room preparation, study product preparation, data entry, etc.
Key Duties / Responsibilities
• Responsible for participant check-in/check-out and may assist with the providing study forms to the participant to complete.
• Perform general sanitizing of treatment rooms, instrumentation, and high-touch surfaces before and after patient visits and whenever necessary.
• Perform administrative duties such as scheduling patients, answering calls, responding to emails, sending out appointment reminders, photocopying, filing, scanning, and organizing documents.
• Responsible for preparing treatments rooms, patient charts, and study product supplies.
• Responsible for maintaining SCRIC Product Inventory and general supplies (including ordering, disposing, shipping, logging/tracking, and organizing).
• Support data entry activities.
• Support additional clinical activities such as arranging instrumentation servicing/maintenance, ordering subject compensation for participants, providing eligible compensation to participants upon study completion, etc.
Minimum Requirements
• Bachelor’s Degree required
• Excellent customer service and people skills are essential
• Ability to work independently as well as within teams
• Attention to detail and ability to prioritize with strong organizational skills
• Knowledge of pharmaceutical/healthcare industry is preferred.
• Experience working in a medical office setting is preferred.
• Proficient in MS Word, Powerpoint, Outlook, Excel, etc.
• General knowledge and application of all regulatory guidelines governing clinical research is preferred (GCP, ICH guidelines, CFR, etc.)
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $17.00/hr.