Job Title: Factoring Operations Specialist
Location: West Henrietta, NY 14586
Duration: 6 Months
Schedule: 8:30am to 5:00pm EST
 
Job Summary:
The Factoring Operations Specialist is responsible for executing accurate, timely back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations that support the delivery of high-quality client service. This role ensures the integrity of financial processing, meets banking deadlines, and partners closely with Portfolio/Relationship Managers to resolve exceptions and maintain a stable factoring portfolio.
 
Key Responsibilities:
Funding & Reconciliation

• Prepare and reconcile weekly funding reports including invoices purchased, accounts receivable activity, and reserve analyses.
• Ensure all reconciliations are accurate, auditable, and completed within required timelines.

 
Data Preparation & Imports

• Build and validate Excel/CSV files for import.
• Perform accurate data entry for invoices purchased, maintaining consistency across systems.

 
Cash Movement & Reporting

• Execute wires and ACH transactions in coordination with banking deadlines.
• Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements.

 
Exception Processing

• Support Relationship Managers by researching and processing exception items.
• Surface discrepancies, partner cross-functionally to resolve them, and document outcomes.

 
Quality, Compliance & Timeliness

• Meet all daily, weekly, and banking-related processing deadlines.
• Maintain complete, audit-ready records and adhere to internal policies and procedures.
• Identify opportunities for process improvement and workflow efficiency.

 
Qualifications:
Required

• Associate’s degree in Accounting or equivalent experience.
• Strong Excel skills and proficiency working across multiple datasets and systems.
• Solid understanding of payroll taxes, accounts payable, accounts receivable, and/or cash posting.
• Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment.
• Strong service mindset with the ability to collaborate across teams.

Preferred

• Experience in factoring, payroll processing, or financial operations.
• Familiarity with reconciliation and exception-management workflows

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $20.00/hr - $22.00/hr.