P2P Analyst
Spectraforce
US
a month ago
Job Description
Focus of Activity
• Execute direct and indirect purchasing activities, ensuring timely and accurate order processing in alignment with company policies
• Ensure accurate and timely reception, recording, and accounting of invoices within company systems
• Ensure accurate and timely management of accounts payable (AP) processes, focusing on reconciliation and payment accuracy
• Ensure accurate management of employee travel expenses and corporate credit card usage
• Management and resolution of AP-related incidents to ensure operational continuity
• Support the P2P Supervisor
Major Responsibilities
Direct/Indirect Purchasing Administration
• Process service entry sheets, and manage the workflow of service entry sheets
• Process purchase requisitions and convert them into purchase orders in a timely manner
• Support Corporate/BUs with vendor interactions related to direct/indirect purchasing, including order confirmations and delivery timelines
• Maintain accurate records of purchasing activities and ensure data integrity within the ERP system
Invoice Reception, Recording & Accounting
• Receive and verify incoming invoices, ensuring alignment with purchase orders and company policies
• Perform initial validation of invoice data, flagging discrepancies for resolution with relevant teams
• Collaborate with procurement teams to ensure invoice data matches purchase agreements
AP Management & Reconciliation
• Perform regular vendor account reconciliations, resolving discrepancies and ensuring proper documentation
• Three-way matching: order reconciliation, delivery note, and invoice based on the parameters established by the company
• Ensure timely payments in line with company policies and vendor agreements
• Collaborate with procurement and invoice processing teams to address invoice mismatches and missing information
Travel Expenses and Credit Card Management
• Manage employee travel expense submissions, ensuring compliance with company policies and regulatory standards
• Oversee corporate credit card transactions, verifying proper documentation and timely reconciliation
• Process and validate expense reports in SAP Concur and ensure data accuracy in S4/HANA
• Act as the primary contact for employee inquiries related to travel expenses and credit card policies
Incidents Management & Reporting
• Investigate the root causes of recurring AP issues, collaborating with procurement and AP teams for corrective actions
• Maintain a centralized log of AP incidents and resolutions for audit and process improvement purposes
• Support in the generation of AP performance reports, including aging analysis, invoice processing times, and resolution rates
• Provide clear narrative descriptions for P2P reports, explaining key insights, trends, and exceptions to ensure stakeholder understanding and support informed decision-making
• Support month-end closing activities related to accounts payable reporting
• Assist in generating reports on purchasing activities and supplier performance metrics
• Support and facilitation of relevant documentation for audits
Requirements
• Bachelor's degree in accounting, business, or related field preferred
• English 80% preferable
• 1-2 years of experience in any of these areas, direct and indirect purchasing, in invoice reception, data entry, AP management, reconciliation and financial data entry, in travel expense management, or corporate credit card administration
• Basic understanding of invoice processing and financial data entry
• Experience with S4/HANA, SAP Ariba, SAP Concur system preferred
• Proficiency in Excel
• Strong attention to detail and accuracy in data entry and order management
• Effective communication and teamwork skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Execute direct and indirect purchasing activities, ensuring timely and accurate order processing in alignment with company policies
• Ensure accurate and timely reception, recording, and accounting of invoices within company systems
• Ensure accurate and timely management of accounts payable (AP) processes, focusing on reconciliation and payment accuracy
• Ensure accurate management of employee travel expenses and corporate credit card usage
• Management and resolution of AP-related incidents to ensure operational continuity
• Support the P2P Supervisor
Major Responsibilities
Direct/Indirect Purchasing Administration
• Process service entry sheets, and manage the workflow of service entry sheets
• Process purchase requisitions and convert them into purchase orders in a timely manner
• Support Corporate/BUs with vendor interactions related to direct/indirect purchasing, including order confirmations and delivery timelines
• Maintain accurate records of purchasing activities and ensure data integrity within the ERP system
Invoice Reception, Recording & Accounting
• Receive and verify incoming invoices, ensuring alignment with purchase orders and company policies
• Perform initial validation of invoice data, flagging discrepancies for resolution with relevant teams
• Collaborate with procurement teams to ensure invoice data matches purchase agreements
AP Management & Reconciliation
• Perform regular vendor account reconciliations, resolving discrepancies and ensuring proper documentation
• Three-way matching: order reconciliation, delivery note, and invoice based on the parameters established by the company
• Ensure timely payments in line with company policies and vendor agreements
• Collaborate with procurement and invoice processing teams to address invoice mismatches and missing information
Travel Expenses and Credit Card Management
• Manage employee travel expense submissions, ensuring compliance with company policies and regulatory standards
• Oversee corporate credit card transactions, verifying proper documentation and timely reconciliation
• Process and validate expense reports in SAP Concur and ensure data accuracy in S4/HANA
• Act as the primary contact for employee inquiries related to travel expenses and credit card policies
Incidents Management & Reporting
• Investigate the root causes of recurring AP issues, collaborating with procurement and AP teams for corrective actions
• Maintain a centralized log of AP incidents and resolutions for audit and process improvement purposes
• Support in the generation of AP performance reports, including aging analysis, invoice processing times, and resolution rates
• Provide clear narrative descriptions for P2P reports, explaining key insights, trends, and exceptions to ensure stakeholder understanding and support informed decision-making
• Support month-end closing activities related to accounts payable reporting
• Assist in generating reports on purchasing activities and supplier performance metrics
• Support and facilitation of relevant documentation for audits
Requirements
• Bachelor's degree in accounting, business, or related field preferred
• English 80% preferable
• 1-2 years of experience in any of these areas, direct and indirect purchasing, in invoice reception, data entry, AP management, reconciliation and financial data entry, in travel expense management, or corporate credit card administration
• Basic understanding of invoice processing and financial data entry
• Experience with S4/HANA, SAP Ariba, SAP Concur system preferred
• Proficiency in Excel
• Strong attention to detail and accuracy in data entry and order management
• Effective communication and teamwork skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment