Job Description:
Job Title: Project Coordinator, Events & Field Enablement
Location: Westlake, TX (Hybrid Position - 4 days on site and 5th day remote.)
Duration: 6 months

Job Summary:

Position will have the potential to be contract to perm for the right type of candidate.
This project coordination role will primarily support the strategy, planning, and execution of events and experiences, working closely with the event lead to translate priorities and direction into successful execution. The role will also support broader field enablement initiatives as priorities arise. The ideal candidate can take direction, quickly turn it into action, and bring the judgment and initiative to anticipate needs, solve problems, and contribute ideas that strengthen the work.

Key Responsibilities:
• Partner with the event lead to support the strategy, planning, and execution of events and programs, translating direction and business objectives into clear plans and deliverables.
• Own assigned event workstreams and logistics, including timelines, venues, schedules, attendee communications, materials, vendors, meetings, and on-site execution.
• Support the development of event strategy, audience experience, agendas, session concepts, communications, and content, bringing recommendations and ideas forward within established priorities and direction.
• Anticipate needs, identify gaps, and proactively recommend solutions that improve the event experience and execution.
• Coordinate with internal stakeholders, leaders, vendors, and partners to move event work forward and ensure commitments are completed.
• Manage event budgets, forecasts, invoices, purchasing requirements, and reconciliation with strong attention to financial details.
• Maintain project plans, timelines, documentation, decisions, risks, issues, and action items across multiple concurrent initiatives.
• Schedule and facilitate planning meetings and working sessions, develop agendas, capture decisions, and drive follow-up with owners.
• Support field enablement initiatives including communications, presentations, resource development, research, program coordination, and implementation.
• Create and refine PowerPoint presentations, leadership updates, communications, and other materials that translate complex information into clear, actionable content.
• Coordinate across leaders, field partners, project teams, vendors, and other stakeholders to keep work aligned and moving forward.
• Balance priorities across event and field enablement work, communicating tradeoffs and escalating risks when appropriate.
• Identify opportunities to improve processes, communications, and experiences rather than simply executing established tasks.
• Maintain shared resources and project documentation in Microsoft Teams, SharePoint, and other collaboration tools.

Required Qualifications:

• 1 to 3 years of relevant experience in event management, project coordination, program management, field enablement, communications, or business operations.
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to move comfortably between strategic thinking and detailed execution.
• Ability to take direction, operate independently once priorities are established, and know when to escalate or seek guidance.
• Strong judgment and initiative with the ability to anticipate needs, solve problems, and bring forward thoughtful recommendations.
• Strong relationship-building skills and the ability to work effectively with leaders, business partners, vendors, and cross-functional teams.
• Strong attention to detail and comfort working with budgets, financial information, timelines, and project tracking.
• Strong proficiency with PowerPoint, Excel, Word, Outlook, Teams, and SharePoint. 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $35.00/hr - $40.00/hr.