Job Title: Project Assistant 
Location: Vancouver, WA 98684
Duration: 12 months Assignment (potential to temp to hire)
Shift/Hours: 40hours/week, M to F, Eligible for flex 9/80.
Work Model: Fully Onsite
 
Summary:

• This position is responsible for performing general administrative office support for company projects.
• This is an onsite position; no remote/no hybrid. 
• May work on federal projects.

Key Responsibilities:

• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations and other meetings as requested.
• Update the project calendar and roster.
• Maintain data entry of project contact list and project execution plans.
• Other Job duties as assigned.

Requirements:

• High School Diploma/GED Required.

• Applicable office/clerical experience.
• Proficient in Microsoft Word, Excel, Access and PowerPoint required.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines.
• Professional written and verbal communication.
• Ability to work independently and in a team environment.
• Strong customer service or client-service mindset.
• Experience supporting multiple managers or project teams.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 22.65/hr.