Job Title: Contract Administrator, Senior
Location: Remote (Oakland, CA 94612)
Duration: 2+ Months (Possibility of extension depending upon business requirements and performance)

Note:

• Only submit candidates local within client service territory.
• Assignment is remote.
• With manager prior approval expense for cell and internet can be submitted for pre-determined amount.

 
Top things looking for:

• Contract writing/negotiations (not administration only such as billing and invoices).
• Ariba experience or other Contracting platform, lead on Contracts and not a support team member to Sourcing or Contract Administration.

 
Job Description:
Contract Administration

• Procure technical, consulting and construction services with a focus on compliance with contract terms and conditions and corporate standard practices, policies, and procedures.
• Development of contract documents, and requests for proposals.
• Contract Change Orders, CWAs
• Verify insurance; receive and review contract invoices and coordinate authorization for payment; and maintain project files.
• Ensures contracting activities are in accordance with IBEW and ESC provisions.
• Audit the projects Vendor spending internally and externally, if needed, to assure accuracy.

Prepare Contract Documents:

• Transmit and track contract documents to suppliers and client management.
• Handle document routing in accordance with delegation of authority, and track document routing to ensure timely processing of documents.
• Maintain project and vendor files.

Billing Compliance:

• Work with Project Managers, Procurement Specialists, and Contractors to ensure all parties adhere to contract requirements and specifications.

Market Analysis and Supplier Management Assistance:

• Manage contractor relationships to continually improve quality, service and cost.
• Conducts negotiations with contractors to establish contract terms, mitigate risk, and reduce cost.
• Ensure the overall efficiency of the procurement process.

Change Orders:

• Managing and getting change orders executed.
• Solves moderate to complex problems and takes a new perspective on existing solutions
• May manage projects or initiatives
• Develops procurement and contract documents
• Ensure contracting activities are in compliance with the organization, industry standards and practices and in accordance with IBEW and ESC provisions
• Audits vendor invoices
• Conduct negotiations with contractor and service providers to obtain favorable commercial terms and mitigate risk
• Manage contractor relationships
• Manage multiple contracts at one time

 
Minimum Qualifications:

• BS degree in Construction Management, Supply Chain Management or Business Administration.
• 4 years of construction contract negotiations and administration experience.

 
Desired Qualifications:

• Basic office management skills (phones, filing, use of office equipment etc.).
• Understanding of terminology.
• Strong time management skills.
• Strong verbal communication skills, Contract writing and negotiations.
• Ariba experience.

 

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $45.00/hr.