Job Title: Payroll Tax Analyst
Location: Fully Remote
Duration: 3 months Assignment
Shift/Hours: 40hours/week, PST hours
 
Summary:

• The primary responsibility will be to create, update, and manage online usernames and passwords for all eight of our companies across nearly all 50 states. This will be the most time-intensive aspect of the role.

 Key Responsibilities:
Credential Management:

• Create, update, and manage usernames and passwords for payroll tax accounts across all applicable state and local agencies.
• Navigate complex access recovery processes for accounts previously set up by former team members.
• Maintain a secure and organized record of all login credentials.

Account Closures and Filings:

• Assist in closing out state and local tax accounts for a company that has transitioned all employees to another entity.
• File zero returns where required to ensure proper account closure and compliance.

New Account Setup:

• Identify jurisdictions where new payroll tax accounts are needed and complete applications accordingly.

Compliance and Documentation:

• Ensure all actions are documented thoroughly and comply with applicable state and local regulations
• Collaborate with internal payroll and tax teams to ensure alignment and accuracy.

Qualifications:

• Proven experience in payroll tax operations across multiple states.
• Strong understanding of state and local tax agency systems and requirements.
• Exceptional organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Experience with credential recovery and account management in complex environments.
• Strong communication skills and ability to collaborate across departments 

Preferred Skills:

• Familiarity with multi-entity payroll structures.
• Experience with tax software or payroll platforms (e.g., ADP, UKG, Workday).
• Knowledge of compliance requirements for account closures and zero filings.

Additional responsibilities include:

• Assisting with the closure of State and Local Tax agency accounts and filing zero returns for a company where all employees have been transitioned to another entity.
• Supporting the application process for new state and local tax accounts in select jurisdictions as needed.

 Candidate Requirements:

• Must have prior experience performing these tasks and be able to work with minimal assistance.
• The ideal candidate will be resourceful and proactive, capable of managing these obstacles and jumping in with little to no training.
• The client currently faces challenges accessing online accounts because they were set up by former team members who are no longer with the company.
• Obtaining access has proven to be labor-intensive and full of roadblocks.
• This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities under tight deadlines.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 42.25/hr.