Title: Operations Manager IV Location: Remote Duration: 9 months
Description:
SD Ops is the central conduit for business operations across GSD, supporting site selection and enablement for client's data center capacity needs.
This role provides coverage for a business operations role during a planned leave, with a focus on keeping the internal approvals process running on cadence, continuing implementation and testing of the team's new portfolio management tool, and sustaining leadership reporting and communications.
This is a coordination, facilitation, and quality-control role in a fast-moving environment with senior stakeholder visibility. Success means no dropped balls: approvals stay on schedule, data stays accurate, and stakeholders stay informed.
Run the weekly approval cadence end to end: intake, materials prep, pre-read routing, tracking, and follow-through
Quality-control approval decks and intake submissions against templates — distinguish legitimate gaps from missing information and chase down owners
Maintain the approvals tracker as the source of truth: submission dates, return dates, actual approval dates, and links to decks and approval records
Coordinate cross-functional team sign-offs (finance, space, legal, DEC, energy) and keep stakeholders aligned on SLAs
Support preparation and logistics for live deal reviews, including deck assembly and post-meeting follow-up
Maintain the approvals hub site, process documentation, workflow diagrams, and glossary
2. Tooling Implementation & Testing
Serve as business-side implementation and testing lead for the team's new portfolio management platform as it replaces legacy spreadsheets and trackers
Define and test requirements for approval workflows, notifications, and phase-transition gates; log and triage feedback with the engineering team
Validate data quality and field mapping; drive cleanup and migration of legacy records
Support access control administration and routing of access requests
Run user testing sessions, build testing scenarios, and capture structured feedback
3. Leadership Communications
Draft clear, concise updates and announcements for director and VP audiences, tailored to differing stakeholder preferences
Prepare pre-reads, summaries, and status updates ahead of leadership reviews
Maintain distribution lists and notification groups; ensure the right people get the right level of detail
4. Reporting
Maintain and improve dashboards and recurring reporting on approvals status, pipeline, and cycle time, including a 2-week and 30-day look-ahead
Produce recurring operating reviews and ad hoc analyses for leadership
Partner with data and analytics counterparts to align reporting on common sources of truth
5. Process Improvement
Document current-state workflows, surface gaps and bottlenecks (including the "limbo" states between formal steps), and propose scalable fixes
Identify and implement automation opportunities to reduce manual effort in deck assembly, tracking, and notifications
Build and maintain playbooks, templates, and standards so processes survive personnel changes
6. Change Management
Plan and execute rollout and adoption for process and tooling changes: comms plans, training sessions, office hours, and user guides
Coordinate "train the trainer" enablement across teams
Track adoption, gather feedback, and iterate
Minimum Qualifications:
5+ years in business operations, program/project coordination, or process management
Demonstrated experience running a recurring, deadline-driven process with executive stakeholders Experience gathering requirements and partnering with engineering or product teams on internal tool implementation and UAT
Strong written communication, including the ability to write concisely for senior leadership
Analytical and organizational skills with high attention to detail while managing many parallel workstreams
Proficiency with Google Workspace (Docs, Sheets, Slides) and project tracking tools
Capacity to maintain confidentiality and handle highly sensitive information with discretion
Preferred Qualifications
Experience in data centers, real estate development, energy, infrastructure, or capital projects Experience with internal approval, governance, or capital-authorization processes
Experience with data visualization or dashboarding tools
Experience with change management and user adoption for internal platforms
Certification in project management or operations management (e.g., PMP, Agile)
Applicant Notices & Disclaimers
For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $67.63/hr - $75.00/hr.
