Data & Document Management Coordinator
Duration: 6 Months
Location: Houston TX,77032 (Onsite)
 
Position Summary
We are seeking a detail-oriented Contract Data & Document Management Coordinator to support a short-term project focused on file organization, data cleanup, and document management. This role will be responsible for renaming and organizing electronic files, consolidating information across multiple sources, maintaining spreadsheets, and supporting data validation efforts. The ideal candidate is organized, proficient in Google Sheets and Excel, and comfortable working with large volumes of data and documents.
 
Key Responsibilities

• Rename, organize, and maintain electronic files, including PDFs and other document formats.
• Consolidate information from multiple sources into standardized formats.
• Perform data cleanup, validation, and quality checks to ensure accuracy and consistency.
• Create and maintain spreadsheets using Google Sheets and Microsoft Excel.
• Build and update pivot tables, trackers, and simple reports.
• Identify and resolve duplicate, missing, or inconsistent data.
• Apply standardized naming conventions and file organization structures.
• Document processes and maintain project tracking logs.
• Support project deadlines by managing multiple tasks and priorities effectively.
• Perform routine audits to ensure data and document accuracy.

 
Qualifications

• 2–4 years of experience in administrative support, data entry, document management, operations support, or a related field.
• Intermediate proficiency in Google Sheets and Microsoft Excel, including experience with pivot tables.
• Experience organizing and managing electronic files and documents.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and manage multiple priorities.
• Strong written and verbal communication skills.

 
Preferred Qualifications

• Experience working with shared drives, cloud-based document storage, or document management systems.
• Experience supporting data cleanup, records management, or project coordination activities.
• Familiarity with basic reporting and data validation techniques.

 
Ideal Candidate

• Highly organized and detail-oriented.
• Comfortable working with repetitive tasks while maintaining accuracy.
• Self-motivated and able to work independently.
• Strong problem-solving and follow-through skills.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 18.00/hr.