Job Title: Administrative Support
Location: St Paul, MN 55102
Duration: 2 Months (Possibility of extension depending upon business requirements and performance)
Shift: Standard Office Hours – 8 to 4 pm
 
Must Have:

• Handle correspondence, emails, and communications on behalf of the executive.
• Manage the executive’s calendar, schedule meetings, and plan travel.
• Prepare executive-level materials, presentations, and reports to support key discussions and decision-making.
• Above all else, manager needs someone with strong Outlook calendaring proficiency and travel arrangements experience (preferably on Concur).

 
These are the standard responsibilities:

• Manage the executive’s calendar, schedule meetings, and plan travel.
• Handle correspondence, emails, and communications on behalf of the executive.
• Prepare and organize meeting materials, take notes, and follow up on action items.
• Prepare executive-level materials, presentations, and reports to support key discussions and decision-making.
• Draft and disseminate high-level communications on behalf of the executive
• Organize and support leadership meetings, team events, and offsite engagements, ensuring all logistics are handled with precision.
• Interdepartmental Coordination:
• Act as a trusted liaison between executives, cross-functional teams, and other executive assistants to foster collaboration and alignment.
• Filter and prioritize information shared with the executive to ensure they remain informed and focused on key issues.
• Maintain sensitive records and handle confidential information with discretion and professionalism.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 30.00/hr.