Job Title: ERS Operations Specialist
Location: San Diego, CA 92121 (100% Onsite)
Duration: 12 Months (Possibility of extension depending upon business requirements and performance)
Department: Early Research & Development/ERS Operations
 
Position Summary:

• The ERS Operations Specialist plays a critical role in supporting a global Early Research Sciences (ERS) organization by providing scientific operations, logistics, and administrative support to research teams and external collaborators.
• This position serves as a key liaison between internal stakeholders and Contract Research Organizations (CROs), ensuring seamless execution of research operations, budget management, data tracking, and sample logistics.
• This is an ideal opportunity for an individual with a scientific background who enjoys combining research knowledge with operational excellence.
• The role requires strong organizational skills, attention to detail, and the ability to work collaboratively within a highly matrixed environment supporting early-stage chemistry and biology research programs.

 
Key Responsibilities:
Research Operations & Collaboration Management

• Support scientific teams by coordinating operational activities related to external research collaborations and CRO partnerships.
• Facilitate communication and execution between internal stakeholders and external service providers.
• Assist in managing research-related agreements, project deliverables, and operational workflows.
• Work effectively across a matrixed organization to ensure alignment and timely execution of projects.

 
Budget & Financial Management

• Track project budgets, expenditures, and financial commitments.
• Create and manage purchase orders (POs) and related procurement activities.
• Monitor spending trends and support budget forecasting activities.
• Generate reports and metrics to help ensure projects remain within approved budgets

 
Sample & Logistics Coordination

• Coordinate domestic and international shipment of research materials, compounds, and samples.
• Manage import/export activities and ensure compliance with shipping and customs requirements.
• Maintain accurate shipping documentation and monitor shipment timelines.
• Partner with internal and external stakeholders to ensure successful delivery of research materials.

 
Data Management & Reporting

• Collect, track, and analyze operational data and performance metrics.
• Monitor key performance indicators (KPIs) related to collaborator performance, shipping cycle times, research productivity, and budget utilization.
• Support trend analysis and generate operational insights to drive efficiency improvements.
• Develop reports, dashboards, and presentations for leadership and project teams.

 
Administrative & Operational Support

• Maintain accurate records and documentation.
• Support ongoing process improvement initiatives.
• Prepare presentations, reports, and operational summaries.
• Assist with special projects and operational priorities as assigned

 
Required Qualifications:

• Bachelor’s degree in Chemistry, Biochemistry, Biology, Organic Chemistry, or a related scientific discipline.
• Strong understanding of scientific terminology, chemical compounds, and/or biological materials.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities and work effectively in a collaborative environment.
• Demonstrated analytical and problem-solving skills.

 
Preferred Qualifications:

• Experience in pharmaceutical, biotechnology, research, or CRO environments.
• Experience supporting scientific operations, research administration, logistics, or project coordination.
• Knowledge of import/export requirements and international shipping regulations for scientific materials.
• Data analysis and reporting experience.
• Familiarity with tools such as Spotfire, business intelligence platforms

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $26.64/hr - $30.45/hr.