Job Title: Administrative Assistant
Location: Santa Clara CA 95051
Duration:  13 Months

Principal Duties and Responsibilities:

•    Provides assistance and support to first or second level managers, a department or an off-site office.
•    Researches and learns departmental/company policies and procedures.
•    Manages basic calendar needs for one or more manager.
•    Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
•    Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).
•    Coordinates basic, domestic travel (flights, hotel, rental cars, etc.). 
•    Answers internal (with exposure/requests from managers) and external emails.
•    Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.

Level of Responsibility: 

•    Works under supervision.
•    Decision-making affects direct area of work and/or work group.
•    Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.
•    Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.

Driving Requirements:?  
Are their driving responsibilities no matter how minimal with this role?
Not required but would be helpful in cases such as picking up lunch for staff or picking up special event supplies in a personal vehicle

Physical Requirements (Lifting, outdoor work, travel): 
Push Max Weight Limit =   20 lbs
Pull Max Weight Limit =   20 lbs
Lift Max Weight Limit =   20 lbs


 
Required Education:.
Associate’s Degree OR High School Diploma or equivalent with 2+ years of Administrative Assistant or related experience.

Top 5 Required Skills
1.Clerical support; processing shipping and receiving packages, processing expense reports and travel requests.
2. Organizational and time management skills; ability to manage multiple requests simultaneously.
3. Communication Skills; clear, professional?communication with team members within the main team and cross-functional teams
4. Managing P Card expenses and filing expense report
5. Organizing local team building events within a structured budget
 
Technologies: 
MS Office Suite
 

 

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 26.00/hr.