Job Title: Executive Events Coordinator II
Duration: 5 months- 04/13/2026 to 09/12/2026
Location: Remote

 
The Client  at Events team brings the Executive Meeting Suite to life at Client's strategic events, including AMER World Tours, TrailblazerDX, Tableau Conference, Connections, and flagship events such as Dreamforce. The team drives high-value executive engagements at these events by connecting our Client leaders and account teams with customers and partners to build trusted relationships and drive meaningful business outcomes.
 
We are seeking a motivated and detail-oriented Events Coordinator to support the planning, management, and execution of these world-class meeting experiences. The ideal candidate thrives in a fast-paced environment, enjoys bringing events to life, and can balance hands-on meeting execution with broader project management responsibilities. This position plays a key role in maintaining operational excellence and high-touch hospitality that define the Client Executive Meeting Suite experience.
 
What You'll Do...
Event Meeting Delivery

• Manage the end-to-end meeting delivery process for SICs/meetings at events, including updates in the meeting workflow tool and CRM, calendar coordination, discussion leader management, continuous auditing and post-event wrap-up.
• Work with account teams to validate meeting topics, ensuring the discussion aligns with the customer’s needs and objectives.
• Collaborate cross-functionally with Sales, Product, and Marketing to source discussion leaders working independently or in partnership with the program lead to ensure the right discussion leaders are aligned to each meeting.
• Ensure meeting prep canvases are completed by account team through reminders and follow-ups so stakeholders are fully prepared for each meeting.
• Work with the larger Events Team to align on event requirements and timelines.

 
Project Management

• Help to deliver updates to the meeting delivery team channel and share post-call action items.
• Support demand generation outreach efforts to boost requests for meetings.
• Coordinate with internal teams and stakeholders to gather information and assets into a Single Source of Truth resource doc.
• Support the preparation of event supported communications assets such as "Know Before You Go" canvases, field-facing decks, report hubs and recap reports.
• Assist with additional administrative and project management tasks as needed.

 
Who you are...

• Experienced. 2+ years of experience in Event Coordination, Executive Briefing Programs, Field Marketing, Hospitality, or a related field.
• Execution Focused. Able to manage multiple projects, stakeholders, and programs independently. Strong time management, prioritization, and problem-solving skills, with the ability to multitask and meet tight deadlines.
• Excellent Communicator. Collaborates effectively with cross-functional teams and engages confidently with executive customers and stakeholders. Ability to build and maintain strong relationships with a wide range of partners.
• Customer-Centric. Brings a customer-first mindset to working with internal and external stakeholders, with strong attention to detail across every aspect of the customer experience.
• Agile. Ability to adapt quickly and operate effectively in ambiguous, fast-paced environments.

 
Applicant Notices & Disclaimers

• For information on benefits, equal opportunity employment, and location-specific applicant notices, click here

 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.
 
 
  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 31.00/hr.