Title:  Executive Assistant, CEO
Location: New York, NY 10110
Duration - Full Time / Direct Hire

Job Summary:

• Assists and coordinates the CEO in daily administrative needs and special projects.
• Maintains communication and strong working relationships with other Executives within the organization.
• Provides support to one additional executive, as well as shared office manager duties with the EA team (team of 3).

 
Primary Duties & Responsibilities:

• Arrange all domestic and international travel including flights, hotels, restaurants, itineraries, car service, and visas as needed. This includes weekly domestic travel to NYC for the CEO.
• Work with CEO’s external board organizations to ensure there are no conflicts between the external needs and the business needs.
• Manage calendar including scheduling daily meetings and video calls involving multiple time zones.
• Liaison between Client and the board of directors related to quarterly and monthly board meetings.
• Organize and submit expense reports and maintain records.
• Work closely with the finance team to review all invoices & POs pending CEO’s approval and approve on their behalf as needed.
• Assist with prioritizing requests as they arise
• Assist with creating documents, spreadsheets, and presentations as needed
• Coordinate events including off site events, leadership meetings, and office events.  
• Ship FedEx Packages domestically and internationally
• Office manager duties include visitor registration, kitchen supply ordering and maintenance, mail sorting, package room organization, and communication with the building engineer and security.
• Other duties as assigned

 
Qualifications & Competencies:

• Prior experience supporting Senior Executives within a corporate environment.
• Expert level Outlook, MS Teams, Zoom, Excel, and PowerPoint
• Strong verbal and written communication skills
• Exceptional organizational skills and impeccable attention to detail.
• Able to maintain a high level of professionalism, integrity and discretion in handling confidential information
• Enthusiasm and a positive attitude
• Problem-solving skills

Benefits:

• Health & Wellbeing Perks –Comprehensive medical, dental, vision, and lifestyle benefits.
• Time-Off –Generous PTO, 14 company-paid holidays, parental leave, and flexible Summer Fridays.
• 401(k) –Retirement plan through a 401(k) with 100% match on the first 4% contribution.

Perks:

What the company offers you :
You are a key contributor to the company’s success and your own. This is a unique opportunity to share your voice, grow your career, drive innovation, and support meaningful business impact. As a mid-sized, fast-paced organization, your work will directly influence results. The company also invests in employee well-being both personally and professionally, offering tailored benefits such as:

• “Hybrid First” Model 3 days per week in office, balancing virtual and face-to-face interactions.
  “Work From Anywhere” –?Freedom to work three (3) weeks annually from the lo-cation of your choice.
  Complimentary Products –?Free and discounted products on new releases and fan-favorites.
  Professional Development –?Exposure to senior leadership, learning and development programs, and career advancement opportunities.
  Community Engagement –?Volunteer opportunities in the communities in which we live and work

 

 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $98000.00/yearly.