Job Title: Administrative Assistant III
Location: Cupertino, CA 95014 (Hybrid - 3 days onsite)
Duration: 6 Months

Description: 

• This position involves providing administrative support to the senior leader within the people organization.
• The successful candidate will have a collaborative and customer-focused approach, be exceptionally well-organized, able to effectively multi-task, prioritize, take initiative, and bring a breadth of knowledge in the retail and people business to add value in project development.

 
Key Qualifications:

• Highly motivated and must enjoy fast paced environment; ability to switch gears quickly.
• Excellent communication skills-verbal and written involving high level communication with internal and external contacts.
• Ability to prioritize workload proactively and expeditiously.
• Detail oriented and highly organized, excellent follow through.
• Strong business acumen and understanding of how organizations work.
• Requires ability to interact with senior level leaders with tact, diplomacy, discretion.
• Proven creative problem solving history, ability to work well collaboratively and under pressure.
• Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment.
• Fluency in Pages, Numbers, Keynote, Mac platforms, Microsoft Office, Microsoft Excel.
• Positive attitude, team player and a great sense of humor.

 
 Job Responsibilities:

• Administrative Function.
• Managing daily calendars, showing flexibility and problem solving abilities to adjust or prioritize. schedules due to last minute changes or prep.
• Schedule large meetings internally and with cross functional partners.
• Arrange and coordinate travel, accommodations and trip logistics including help with travel documents.
• Process expense reports in timely fashion, manage travel requests.
• Manage conference rooms; maintain common areas.
• Main point of contact for all things building related, work closely with Facilities Manager.
• Develop an understanding of the organization's operations, culture, policies and procedures.
• Handle and maintain highly confidential and sensitive information.

 
Education

• BA/BS or equivalent experience preferred, 5-7 years experience supporting senior-level management.

  

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $30.67/hr.