Position Title: Administrative Assistant

Work Location: One of the local sites: Cambridge, NYHQ, PA, NY (may need to float to another location)

Assignment Duration: 06 months

Work Schedule: Days on site rotate (e.g., 3 onsite / 2 offsite), with flexibility to modify

Work Arrangement: Hybrid (onsite and offsite rotation with flexibility)

Position Summary:

• Answer general phone inquiries using a professional and courteous manner

• Direct phone inquiries to the appropriate person

• Reply to general information requests

• Greet visitors in a professional and friendly manner

• Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents

• Sort incoming mail, faxes, and courier deliveries for distribution

• Prepare and send outgoing faxes, mail, and courier parcels

Key Responsibilities:

• Provides full-range of administrative support to include:

  • Manages multiple Outlook calendars with expertise

  • Plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items)

  • Plans a variety of recurring events with other groups inside and outside of the organization when necessary

  • Prepares and edits reports and presentations using Microsoft Office software

  • Organizes and maintains files

  • Coordinates and manages travel arrangements and prepares expense reports

  • Fields incoming telephone calls and replies to routine inquiries

  • Provides project management assistance when necessary

  • Expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling

  • Orders supplies and equipment

  • Cooperates with other administrative assistants in maintaining an efficient workroom

  • Serves as back-up administrative support for any member of the team when necessary

Qualification & Experience:

• Calendar management (MS Office)

• TEAMS

• PT and E Experience

• CSR Experience

• Ability to prioritize and multitask

• Experience working in a team environment

• Change agile (quick on their feet)

Notes:

• Travel may be required

 

 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.88/hr.