Position Title: Administrative Assistant
Work Location: USA - MA - Cambridge, Kendall Square- 610
Located at one of the local sites, Cambridge, NYHQ, PA, NY
(3 days onsite and 2 days remote)
Assignment Duration: 5 months
Schedule: M to F, 9 to 5 9 (may require overtime)

Position Summary:

• Answer general phone inquiries using a professional and courteous manner.

• Direct phone inquiries to the appropriate person.

• Reply to general information requests.

• Greet visitors in a professional and friendly manner.

• Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents.

• Sort incoming mail, faxes, and courier deliveries for distribution.

• Prepare and send outgoing faxes, mail, and courier parcels.

• Provides full-range of administrative support to include: manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside of organization when necessary; prepares and edits reports and presentations using Microsoft Office software; organizes and maintains files; coordinates and manages travel arrangements and prepares expense reports; fields incoming telephone calls and replies to routine inquiries; provides project management assistance when necessary; expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling; orders supplies and equipment; cooperates with other administrative assistants in maintaining an efficient workroom; serves as back-up administrative support for any member of the team when necessary.

Qualification & Experience:

• Minimum education: Associate’s degree

• Hard Skills:

  1. Calendar management (MS Office)

  2. TEAMS

  3. PT and E Experience

  4. CSR Exp

  5. Prioritize/ Multitask

  6. Team Environment

  7. Change Agile (quick on their feet)

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 25.88/hr.