Title: Office Coordinator/Receptionist
Duration: 1 month
Schedule: Mon – Fri 8am-4:30pm
Work Location: Calgary

Role Mandate:
The team is looking for a contractor for 1 month as coverage for a vacation. This role is responsible for maintaining a welcoming environment for visitors, supporting internal staff needs, and performing essential administrative tasks to keep office workflows running efficiently.

Role Responsibilities:
Meeting Rooms

• Monitor Meeting room calendars.
• Preparing meeting rooms for internal and external meetings.
• Stock meeting room fridges and coffee stations.

Office Visitors (External)

• Offer refreshments and escort them to designated meeting room.
• Office Notifying admin or professional of arrival.

Visitors (Internal)

• Reserving visitor offices and workstation.
• Arranging visitor access cards.
• Preparing offices prior to arrival and after their departure.
• Showing visitors to their respective workstations and giving them any relevant information (re. bathrooms, coffee, office tour)
• Ensuring visitor cards are returned.

Mail

• Send and receive mail (CP, local couriers, UPS, interoffice)

Office Floor Checks

• Ensuring coffee stations are stocked & clean.
• Checking supply levels for each group and ordering supplies accordingly.
• Ensure all TVs are on and working – Changing channels when requested.
• Making note of any messes or damages – Submitting workorders accordingly.

Submitting Work Orders

• BGIS (Cleaning, damage, lights, etc.)

Staying up to date on what is going on in the building

• Sending floor notices when required.

Assisting Admins

• When necessary, lend a hand to admins. (printing, binding, supply orders, couriers)
• Assist with setting up catering for meetings when requested, ensuring the room is set up nicely, and cleaning up after. (Ordering the catering when it is requested)
• Will work closely with the Vancouver Office Coordinator and local BGIS Facility Manager.
• May require assistance on various office projects, changes, desk set ups/take downs, signage etc.

 Must Have Skills:

• 1-2 years previous receptionist experience in a corporate setting
• Ability to take on various office tasks and multi-task

 Nice to Have Skills:

• Previous Banking Experience
• Has operational experience
• Detail oriented and takes initiative

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 24.77/hr.