Job Title: Public Affairs & Communication Assistant Location: Clayton, NC 27527 Duration: 6 Months (Possibility of extension depending upon business requirements and performance)
TOP SKILLS PER MGR:
Experience supporting senior leaders or executives
Strong organizational, project coordination, and stakeholder management skills
Excellent communication and discretion when handling sensitive information
The ability to manage multiple priorities in a fast-paced environment
Purpose:
Performs administrative, clerical & process support.
Assists the VP/Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking.
This position will work alongside the VP/Director & require a high level of confidentiality.
Essential Functions:
Own & lead projects assigned under direction of department leader, to include ensuring project is managed from origination through completion within the defined scope, cost & time constraints
Own calendar, manage schedules, anticipate needs & effectively manage department leader’s time, to ensure the needs of the customer are met
Maintain and create reports & department metrics using various tools such as Microsoft Excel/PowerPoint/Teams, SharePoint, etc.
Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & events
Create, design and/or edit presentations for meetings/events
Plan all internal meetings & events for the department, to include managing the agenda, logistics, presentations, coordinating output & actions and catering/organizing off-site dinners
Prepare & submit expense reports on behalf of management in compliance with organization policies
Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodation, ground &/or rental transportation are reserved
Support the Public Affairs and Communication team with tasks & social activities as needed
Order & maintain supplies needed to support the Public Affairs and Communication Team
Set-up & maintain 5S standards for documentation, admin & storage areas
Support social media campaigns related to Viva Engage Page and other department related social media outlets
Suggests & implements process improvement & standardization updates
Exercise excellent communication skills to represent the department
Perform a wide range of administrative duties highly confidential in nature
Partner & collaborate closely with local colleagues
Follow all safety & environmental requirements in the performance of duties
Champion the company way
Create and Manage batch records
Follow all safety & environmental requirements in the performance of duties
Other accountabilities, as assigned
Physical Requirements:
Ability to work in an open office environment with the possibility of frequent distraction.
Ability to travel up to 10% of the time (from site to site).
Qualifications:
Bachelor's Degree from an accredited university in a related field of study required
May consider an Associate’s degree from an accredited university with a minimum of two (2) years of experience in an administrative field required, preferably in a pharmaceutical environment
May consider a High School Diploma or equivalent with a minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment
Minimum of four (4) years of experience in an administrative field preferred, preferably in a pharmaceutical environment
Ability to problem solve & navigate complex assignments preferred
Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook required
Pharmaceutical experience a plus
Demonstrates excellent organizational & planning skills with a high level of attention to detail preferred
Applicant Notices & Disclaimers
For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.The pay rate for this position is $33.17/hr.
