Senior SmartRecruiters ATS & HR Systems Integration Lead
Work Location: San Jose, CA, USA
Work Arrangement: Hybrid 
Contract Duration: 12 Months (Potential extension up to 24 months)
Reporting To: HRIT Leadership
 
Position Overview
We are seeking an experienced Senior SmartRecruiters ATS & HR Systems Integration Lead to own the administration, optimization, and technical integration of SmartRecruiters across the global recruiting and HR technology landscape.
This role will serve as the primary business and technical owner of the SmartRecruiters platform, leading its integration with Workday and other enterprise HR systems. The ideal candidate will bring strong hands-on experience in SmartRecruiters administration, ATS governance, Workday integrations, APIs, middleware, and enterprise HR technology environments.
The role will focus on establishing sustainable internal platform ownership, improving system reliability and automation, reducing dependency on external vendors, and building internal capabilities through documentation, training, and knowledge transfer.
 
Key Responsibilities
1. SmartRecruiters Administration & Platform Ownership

• Serve as the primary global product owner and administrator for SmartRecruiters.
• Manage ATS configuration, including workflows, permissions, user groups, forms, templates, approval processes, and automation rules.
• Drive platform optimization, workflow standardization, and recruiting process automation.
• Lead release management, testing, UAT coordination, and production support.
• Establish and maintain ATS governance standards, SOPs, administration runbooks, and process documentation.
• Support recruiter enablement, reporting enhancements, and continuous improvement initiatives.
• Ensure platform stability, data integrity, and alignment with global recruiting requirements.

2. HR Systems Integration & Technical Leadership

• Serve as the technical lead for SmartRecruiters and Workday integrations.
• Design, support, and optimize integrations between SmartRecruiters, Workday, and other enterprise HR applications.
• Work with APIs, middleware platforms, integration orchestration, and authentication mechanisms, including SSO.
• Support REST/SOAP APIs, Workday Studio, EIBs, and related integration technologies.
• Troubleshoot integration failures, data synchronization issues, and production incidents.
• Coordinate integration testing, release management, deployment, and production stabilization.
• Develop and maintain integration architecture diagrams, technical documentation, monitoring processes, and support procedures.

3. Stakeholder Management & Knowledge Transfer

• Partner with HRIT, HRIS, Talent Acquisition, Recruiting Operations, Enterprise IT, Compliance, and Compensation teams.
• Coordinate with external vendors and implementation partners on technical delivery and platform support.
• Build internal capabilities by training HRIT, HRIS, and Talent Acquisition Operations teams.
• Lead knowledge transfer to establish sustainable internal ATS administration and integration support.
• Develop operational documentation and support models to reduce long-term vendor dependency.

Required Qualifications

• 5+ years of enterprise ATS administration and configuration experience.
• 5+ years of hands-on SmartRecruiters administration experience.
• 5+ years of enterprise HR systems integration experience.
• 3+ years of direct Workday integration experience preferred.
• Experience supporting global recruiting operations and ATS governance.
• Strong experience with ATS and HCM integrations, enterprise APIs, and data synchronization.
• Hands-on experience with workflow configuration, permissions, security, offer management, and approval processes.
• Strong understanding of integration architecture, troubleshooting, and process optimization.
• Proven ability to manage cross-functional stakeholders and technical initiatives.

 
Preferred Qualifications

• Experience implementing or deploying a new SmartRecruiters tenant.
• Direct experience designing and supporting SmartRecruiters–Workday integrations.
• Hands-on experience with Workday Studio, EIBs, REST/SOAP APIs, and middleware platforms.
• Knowledge of SSO, authentication protocols, API architecture, and integration orchestration.
• Experience in semiconductor, enterprise technology, or global engineering organizations.
• Experience transitioning ATS and HR systems ownership from external vendors to internal teams.

 
Required Technical Skills

• SmartRecruiters ATS administration and configuration.
• ATS workflow design, optimization, and governance.
• Workday integration technologies, including APIs, EIBs, and middleware.
• SmartRecruiters API integration and enterprise integration architecture.
• User permissions, roles, and security administration.
• Offer workflows, approvals, and recruiting automation.
• REST/SOAP APIs and integration troubleshooting.
• Middleware platforms and integration orchestration.
• SSO and authentication mechanisms.
• Release management, UAT, production support, and stabilization.
• Technical documentation and integration support procedures.

 
Key Success Metrics
Success in this role will be measured by:

• Improved SmartRecruiters platform stability and operational efficiency.
• Reduced manual recruiting processes through workflow automation.
• Improved reliability of Workday–SmartRecruiters integrations and data synchronization.
• Reduced integration failures and production support incidents.
• Stronger ATS governance, configuration standards, and documentation.
• Successful knowledge transfer and training of internal HRIT, HRIS, and TA Operations teams.
• Reduced dependency on external vendors through sustainable internal ownership.

 
Long-Term Organizational Objective
The primary objective of this engagement is to transition SmartRecruiters administration and HR systems integration capabilities to internal teams.
The individual will establish a scalable ATS governance framework, strengthen integration support capabilities, improve operational maturity, and ensure HRIT, HRIS, and Talent Acquisition Operations teams are equipped to independently manage and support the platform over the long term. 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $55.00/hr - $60.00/hr.