Contract Management Analyst V

Duration: 12 Months
Location: Oakland, CA
Worksite: 300 Lakeside Dr, Oakland, CA 94612
Work Arrangement: Hybrid – 1–3 days per week in office, with mandatory Wednesdays onsite
Schedule: Monday–Friday, 8 hours/day, 40 hours/week

Important Submission Requirements

• Only submit candidates currently residing in the Bay Area, including Sacramento, or near the Oakland work location.
• Candidate must be able to start ASAP within the normal screening/onboarding timeline.
• Excel work samples MUST be submitted with the resume. This is a mandatory requirement for consideration.
• The hiring manager is particularly interested in examples demonstrating Excel, financial management, contract management, and problem-solving.
• Candidate should be comfortable presenting information and recommendations to senior leadership.

Position Summary

The Contract Management Analyst will manage a portfolio of technology contracts and serve as the primary interface between vendors, internal stakeholders, and IT leadership for day-to-day contract management activities.

The role will support enterprise policies, risk controls, invoice compliance reviews, goods receipts, and financial approvals for O&M contract services. The analyst will conduct strategic contract reviews with IT leaders, architects, and operations teams; drive consensus around O&M costs; and identify opportunities to rationalize, right-size, discontinue non-critical services, and optimize costs.

The position will also partner closely with Sourcing, IT PMO, and IT leadership to develop a strong understanding of contract scope, costs, terms, and conditions and to capture incremental O&M costs associated with contracts.

Key Responsibilities

• Assist with daily contract operations and provide IT business and planning support.
• Gather, analyze, and summarize data to prepare management reports and presentations.
• Enter contract financial liabilities into contract management systems.
• Support contract renewal analysis, financial reviews, and multi-year contract planning.
• Maintain annual O&M budgets using appropriate accounting and budgeting controls.
• Enter financial data into tracking systems and prepare regular and ad-hoc financial status reports.
• Monitor Purchase Orders, review contract invoices and accruals, identify discrepancies, and resolve issues with vendors.
• Analyze actual spend and forecasts to determine appropriate change controls and escalation to leadership.
• Perform financial analysis of portfolio cost variances, including plan vs. actual, and identify inappropriate vendor/resource charges.
• Make appropriate financial corrections in SAP.
• Lead meetings and act as a liaison among stakeholders to coordinate, document, and schedule contract changes.
• Capture, analyze, and present data to managers and directors to support business decisions.
• Plan and control contract renewal scope, track deliverables, and ensure contract origination targets remain on schedule.
• Develop communications summarizing analysis and recommendations through dashboards, PowerPoint presentations, and executive-level emails.
• Facilitate problem-solving sessions and workshops with business and technology stakeholders.
• Proactively follow up on issues and initiatives for senior leaders to ensure successful resolution and implementation.
• Work closely with IT and functional leadership to ensure initiatives are delivered in a timely and coordinated manner.
• Partner with data management, financial analysis, and modeling teams to build tools and support report migration to Power BI.
• Extract data from SAP and transform it into meaningful business intelligence reports and dashboards.
• Establish and track key business, financial, and performance metrics with IT and functional leadership.

Minimum Qualifications

• Bachelor’s degree in Business, Finance, Economics, Engineering, or a related discipline, or equivalent work experience.
• 5–8 years of related work experience.
• Proficiency with:
  • Microsoft Excel – Expert level
  • Microsoft Office
  • PowerPoint
  • Visio

Desired Qualifications

• Valid California driver's license may be required.
• Experience structuring contract agreements.
• Experience with basic financial modeling and/or data management.
• Experience presenting to leadership and developing PowerPoint presentations.
• Power BI experience is a plus.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. The pay rate for this position is $64.44/hr.