USMM Planner, Meeting & Events  Job SummaryThe Meeting Planner plans a high volume of meetings including manager meetings, National Sales meetings, customer-facing events, and other department meetings.  This position will manage multiple priorities and collaborate with stakeholders, vendors, and internal resources for cross-functional planning and execution. In addition, experience negotiating with internal and external groups, proposing new and creative ideas, possess highly effective communication skills, is detailed oriented, and can build and maintain constructive and effective relationships.Key Duties and ResponsibilitiesCommunication & Project ManagementSchedule and run planning or debrief meetings with key participants including meeting agendas, leveraging resources, and producing meeting notes, budgets, timelines, etc.Create event agenda with key stakeholders to optimize attendee flow, different learning styles, venue capacity, speaker skills, event goals and objectives, and post-meeting surveyAbility to navigate concurrent projects and priorities with involved stakeholders across a spectrum of titlesManage vendor contacts, PO, and payments following the AbbVie policyCreate and manage meetings communication plan; email, save the dates, final details, meeting app, signs, branding, etc.Event Design & LogisticsEngage key stakeholders at the start of the content planning process to identify the content strategy and organizational goals mapped to overall event themesAs the program or project lead, you will be charged with understanding new and existing programs, meeting goals, culture, and attendee experience, and continuing to innovate and elevate those programs by applying event design to create a consistent attendee experienceHands-on, daily management of session and speaker logistics including session details, speaker assignments, and profiles, session scheduling, PowerPoint submission, meeting materials deadlines, and trackingManage speaker communications including presentation deadlines, SharePoint file storage, rehearsal schedules, premeeting speaker preparation, meeting materialsSchedule and manage production meetings, pre-event, onsite, and debriefsCollaborate with internal resources, on registration, attendee lists, food and beverage ordering, room sets, materials, décor, transportation, space planning, and A/V needsRequired Skills Interpersonal and communication skillsOrganization skills, multitasking, time management, and attention to detailAbility to handle pressure and adapt to changesMaintain a customer-service mindsetTake initiativeMeet deadlinesCollaborative working relationships with stakeholders and internal resources Other items20% Travel requiredCMP preferred QualificationsBachelor's degree in business, communication, organizational leadership, or a related field of study5+ years of experienceExcellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.Analytical and forward thinker, results-oriented, self-starter with results-driven mindsetStrong communication and interpersonal skills, with the ability to effectively interact with clients, vendors, and colleagues.Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and event management software.Ability to work independently as well as part of a team in a fast-paced environment.Flexibility to work evenings and weekends as needed during peak event seasons. Enable Skills-Based Hiring No Provide the days of the week and the hours that this position will require: (No Value) 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $7.25/hr - $80.00/hr.