Title: Operations Manager III
Location: Remote (EST Preferred)
Duration: 3+ months
 

Role Overview

We are seeking an experienced Operations Manager III to support security-related business operations, vendor management, procurement, and budget operations. The role will serve as a central intake point for budget and vendor requests and will coordinate across Finance, Sourcing, security, and other cross-functional stakeholders.

Key Responsibilities

• Serve as the central intake point for security-related budget and vendor requests, including logging, triaging, and routing requests.
• Initiate and coordinate required reviews, including TPA, NDA, procurement, and related approval processes.
• Own and maintain budget trackers, ensuring data accuracy, completeness, and timely updates.
• Track and reconcile invoices, accruals, budget utilization, and forecasts.
• Prepare monthly and quarterly budget analysis, reporting, and program health updates.
• Monitor budget utilization against organizational strategic initiatives.
• Partner with Finance, Sourcing, security teams, and other internal/external stakeholders.
• Manage vendor contracts throughout the full lifecycle, including renewals, status tracking, onboarding, and sourcing follow-ups.
• Maintain a contract renewal calendar and provide 90-day renewal alerts.
• Track PR/PO activity, invoicing, onboarding, and procurement-related activities.
• Manage vendor onboarding runbooks, quality reviews, issue remediation, and ongoing vendor communications.
• Support intake and ticketing workflows, including request management, tracking, and status updates.
• Identify opportunities to improve budget management and operational processes.
• Support adoption and integration of financial tools and systems while maintaining consistent information across platforms.
• Prepare clear written reports, presentations, and stakeholder communications.
• Manage a portfolio of $10M+ in vendor spend, ensuring compliance and operational efficiency.
• Work independently and effectively prioritize multiple concurrent workstreams and competing deadlines.

Minimum Qualifications

• Demonstrated experience managing vendor contracts, vendor operations, or procurement processes.
• Strong proficiency with Google Sheets, including advanced formulas, reconciliation, and reporting.
• Experience with Tableau for budget tracking, reporting, and data visualization.
• Familiarity with PR/PO processes, invoicing, accruals, and financial tracking.
• Experience managing multiple concurrent workstreams with competing priorities.
• Strong written and verbal communication skills.
• Experience with intake/ticketing workflows and request management.
• Ability to work independently with minimal supervision.
• DSS-4 clearance.
• Background in security or IT vendor management.
• Experience supporting or managing a $10M+ vendor spend portfolio.
• Accounting degree preferred/required.
• Financial Planning & Analysis (FP&A) certification preferred/required.

Nice-to-Have Qualifications

• Experience working with enterprise procurement and contract management platforms.
• Familiarity with internal tools such as Buy@, Contracts Hub, and GSD Tasks.
• Experience supporting security, IT, or detective response teams.
• Experience improving operational, procurement, or financial management processes.

Key Skills

1. Vendor contract and procurement operations
2. Budget management and financial tracking
3. Google Sheets and advanced formulas
4. Tableau and reporting
5. PR/PO, invoicing, and accrual management
6. Vendor lifecycle management
7. Intake and ticketing workflows
8. Cross-functional stakeholder management
9. Security/IT vendor management
10. $10M+ portfolio management
11. Strong written communication
12. Independent work and prioritization

Team / Business Context

The role supports a security-focused detective response team and will primarily focus on operational coordination, vendor management, procurement, budget tracking, and financial reporting.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $43.57/hr - $50.60/hr.