Job Title: Administrative Assistant I Location: Northwood, OH USA 43619 Duration: 5 months Schedule: Monday- Friday 8 AM to 5 PM (1 hour unpaid lunch)
Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to provide administrative and clerical support. This position plays a key role in supporting daily office operations through communication with vendors, email correspondence, record maintenance, scheduling, and general administrative functions.
The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications, particularly Microsoft Outlook.
Responsibilities:
Respond to and manage email correspondence in a professional and timely manner
Serve as a point of contact for vendors and internal stakeholders
Maintain and organize electronic and paper filing systems
Schedule meetings and manage calendars
Process incoming mail and distribute correspondence
Answer and direct telephone calls
Prepare, maintain, and update reports, records, and other business documentation
Assist with administrative processes related to operations, purchasing, personnel, and facilities
Support budget preparation and tracking activities as needed
Compile and maintain operational statistics, records, and reports
Coordinate special projects and administrative programs
Provide administrative support to leadership and employees at all organizational levels
Assist with training and onboarding activities when required
Perform other duties as assigned
Required Qualifications:
0 to 3 years of administrative, clerical, office support, or related experience
Strong proficiency with Microsoft Outlook required
Working knowledge of Microsoft Office products, including:
Word
Excel
PowerPoint
Outlook
Access
Project
Ability to create, edit, and format business documents, spreadsheets, presentations, and reports
Excellent verbal and written communication skills
Strong organizational, analytical, and problem-solving abilities
Exceptional attention to detail and follow-through
Ability to manage multiple priorities in a fast-paced environment
Ability to work independently with minimal supervision
Strong customer service and interpersonal skills
Professional business writing and proofreading capabilities
Typing speed of approximately 50-60 WPM preferred
Skills & Competencies:
Ability to read, interpret, and follow written and verbal instructions
Strong mathematical aptitude, including basic calculations, percentages, ratios, and data interpretation
Ability to effectively communicate with individuals at all levels of the organization, including executives, directors, managers, and support staff
Demonstrated sense of urgency, accountability, and strong work ethic
Ability to handle confidential information with professionalism and discretion
Work Environment & Dress Code:
Professional office environment
Business casual dress code
Jeans are permitted
No sleeveless tops
No open-toed shoes
Applicant Notices & Disclaimers
For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $16.12/hr - $17.24/hr.
