Job title - Marketing Specialist | Level III
Location -  HARTFORD, CT 06183 (Hybrid)
Duration - 12+ Months

Description:

Consultant, Event Production

The Event Production Team, produces and creates world-class compelling content for our events and programming, supporting our business partners and executives, to various audiences to elevate Client's brand.

In this role you will deliver stories that represent the Client brand to business sponsored events which may incorporate videos, music, set design, presentations, booths, merchandise and more. You will deliver the brand and story for the stage and in the market combining customization, creativity, brand representation and impactful business experiences.

As a Consultant, Event Production, you will support the Event Production team in the planning, execution, and creative production of Client sponsored events, tradeshows, and companywide programs. This role blends creative design capabilities with operational and administrative event support to deliver high-quality experiences and marketing assets that represent the Client's brand.

• Coordinate with vendors, suppliers, and service providers to confirm, validate contracts, and/or ensure all necessary arrangements are in place.
• Assist with expense management.
• Concept and assist in design and production of event marketing assets including digital graphics, email templates, print collateral, signage, branded merchandise and presentation content for PowerPoints, videos, and more.
• Assist with the Travelers Online Store.
• Fill administrative and communications support gap for overall event support.

Qualifications:

• Bachelor’s degree in communications, marketing, events, or a related field.
• 3+ years of related experience in event marketing, creative production, or communications.
• Strong verbal and written communication skills with the ability to interact confidently at all levels.
• Proven ability to manage multiple projects simultaneously, prioritize effectively, and meet deadlines.
• Highly organized, detail-oriented, and a creative problem solver with a passion for the full project lifecycle.
• Experience working with external vendors, suppliers, and cross-functional teams.
• Proficiency in Microsoft Office and graphic design tools (e.g., Adobe Creative Suite or equivalent).
• Print production experience a plus; knowledge of logo merchandise decoration a plus.
• Experience with Workfront or a similar project/traffic management system a plus.

Key Responsibilities:

• Lead and manage branded merchandise microsite and recognition programs, working collaboratively with suppliers and internal partners on item curation, one-off requests, and annual programs.
• Proactively review and evaluate branded merchandise store selections, providing recommendations for item updates and replacements based on performance and relevance.
• Support regular review cycles for ongoing merchandise and recognition programs, including apparel, new hire kits, diversity initiatives, and other branded programs managed through external partners.
• Assist with management of Branded Merchandise Holiday Program including item selection, decoration direction, timing and communications

• Drive timely communications to internal stakeholders and buyers to maintain visibility into merchandise program updates and changes.
• Develop and plan a volunteer employee “brand ambassador” program

• Assist with tradeshows where additional staff is needed and/or smaller events
• Facilitate field management sponsorship ad requests
• Manage branded merchandise website content including homepage updates, new item additions, and promotional refresh as needed.
• Manage seasonal and recurring promotional programs within the online store, including coordination with vendors on timing and fulfillment.

• Pre-event preparation including but not limited to one-pager know before you go, nametags, reception signage, packing checklists
• Organize, inventory and re-stock brand and promotional closets (Executive, Tradeshow and Misc. closets)
• Assist in keeping event calendar and documentation up to date
  • Including events outside primary budget scope that require team support
• Ensure post-event debrief feedback is received and recorded
• Leads print production including but not limited to bidding, production, print vendor collaboration, proofing, quality control and deadline management
• Create basic to intermediate graphic design assets in support of event marketing needs, including digital graphics (email headers, save-the-dates, digital badges, cVent assets), print collateral (posters, notecards, briefing book covers, gift card designs), promotional item artwork, sponsorship ad templates, and event signage

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $27.00/hr - $28.00/hr.