Position Title: Project Coordinator
Work Location: Lake County, IL 60064
Assignment Duration: 12 Months (Extension based on performance and business needs)
Work Arrangement: Hybrid (3 days onsite)

Position Summary: E.J. Tolentino leads the Operational Excellence efforts for Discovery Research, which represents the early stage of R&D at The Organization. The team manages tactical and operational processes across Discovery Research to support scientific teams and ensure day-to-day business operations run efficiently.

Background & Context: This role supports a well-established publications process within the Publications Team. Publications may include scientific manuscripts intended for journals or presentations that scientists plan to present at conferences.

Key Responsibilities:

• The role is responsible for coordinating and facilitating the publication review and approval process while ensuring compliance with established procedures and approval workflows.
• The role begins with simpler responsibilities and gradually progresses into more complex publication review processes over time.

Qualification & Experience:

• Strong communication skills are required, including written, verbal, and interpersonal communication.
• Candidates must be comfortable working in a hybrid environment and be able to report onsite three days per week.
• Strong customer service skills are considered critical for success in the role.
• Candidates should be able to work effectively within a team environment and take direction from senior team members.
• The selected candidate will work closely with and be mentored by a senior coordinator during the onboarding and training period.
• Ability to learn new processes quickly and apply them consistently is essential.
• Strong attention to detail is required due to the use of approved templates, controlled language, and established publication review procedures.
• Candidates should be comfortable following and enforcing established SOP-driven processes across a large organization.
• Experience coordinating multiple projects and supporting stakeholders in a matrixed environment is preferred.
• Previous experience with publication processes or Operational Excellence functions is preferred and would stand out during the review process.
• Scientific knowledge or industry experience is considered a plus but is not required for success in the role.
• Experience using publication management or workflow systems is beneficial. The team currently utilizes DataVision and RTI, and training will be provided.
• Cultural fit, professionalism, customer focus, and the ability to learn and follow established processes are considered more important than years of experience alone.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 28.00/hr.