Job Title: Project Assistant (FE)
Location: Kansas City, MO 64114
Duration: 12 months Assignment (potential to temp to hire)
Shift/Hours: 40hours/week, M to F
Work Model: Fully Onsite
 
Summary:

• This position is responsible for performing general administrative office support for company projects. The team is looking for someone that is very professional as this individual will be sitting between 2 VPs.
• Candidate will be cross-training.
• This is an onsite position (no remote/no hybrid).

Responsibilities:

• Document control/Document Management - this will be initial focus in this role.
• Keep and maintain project files.
• Maintain project e-mail box.
• Track projects and produce monthly progress reports.
• Work with specs, changes and finalizing.
• Facilitate questions regarding projects and research information.
• Maintain tracking system for projects.
• Record minutes from Project Manager meetings.
• Answer phones and direct calls.
• Read and sort incoming mail.
• Collect bills/invoices.
• Type memos, correspondence, reports, and other documents.
• Make travel arrangements.
• Prepare outgoing mailings and labels, including emails and faxes.
• Organize and maintain filing system.
• Coordinate client or vendor lunches, including set-up and clean-up.
• Reserve conference rooms; Coordinate with internal support departments.
• Order and maintain supplies.
• Arrange equipment maintenance or set-up.
• Keep the department calendar and roster.
• Occasional project assistance for managers.
• Assist in Power point presentations.
• Utilize Access to store and retrieve data.
• Help coordinate clerical needs of special projects.
• Complete weekly timecards.
• Make copies of printed material.
• Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Requirements:

• High School degree or equivalent and minimum three (5) years office/clerical experience.
• Associates + 4 yrs years office/clerical experience.
• Bachelors + 2 yrs years office/clerical experience.
• Some college coursework preferred.
• An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required. 
• Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. 

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 21.27/hr.