Job title: Administrative Assistant
Location: Santa Monica California 90404
Duration: 1 month

Job description:
Looking for 1 to 2 years of Administrative Assistant experience. Music or Entertainment experience is strongly preferred.
Very strong focus on "reading the room" to know when to be proffesional, and when to be more laid back.

This role will be supporting an Executive Assistant.

Receive and screen incoming calls;
Update and maintain calendars;
Coordinate travel ' provide a folder complete with all travel confirmations and itineraries before your manager leaves for a scheduled trip; all info should be reflected in calendar;
Organizing and submitting managers expenses;
Manage and oversee department quarterly budgets including process invoices and set up vendors;
Connect artist phone interviews;
Organization of all Republic Grammy submissions including documents sent to artist camps with submission recommendations; Assist with the creation and organization of press materials including: bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork;
Responsible for organizing and maintaining department calendars/documents including: Media Events, Dark Dates,
TV Schedule; Press Clippings: Research, organize and distribute companywide media alerts detailing artist press coverage;
Update Republic media contact lists; Compiling and oversee guest lists for shows and events;
Pitch regional media for artists on tour if/when instructed to

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 20.00/hr.