Position Title: Senior Contracts & Claims Manager
Work Location: Vacaville, CA 95688
Assignment Duration: 6 Months
Work Arrangement: Hybrid (3 days per week onsite)
 
Position Summary:
As a member of the Global Capital Sourcing team, a Senior Contracts & Claims Manager is sought to be responsible for the commercial management of a variety of projects within large and medium green or brown field CAPEX schemes (CAPEX project sizes/spend of min 5 m USD). The aims are to protect The Organization’s rights and entitlements as provided in the contracts, ensure the Contractors’ obligations are fulfilled, ensure The Organization is fulfilling their obligations, optimizing value-for-money, reducing contract risks, lowest Total Cost of Ownership (TCO), on time/schedule delivery, quality and in-cost project purchases to support the goal for The Organization’s growth investments.
He/she is in position to mitigate risks related to the contract creation / execution, identify cost benefit solutions to complex contractual matters (including regular delivery and close out of complex negotiations with extremal Stakeholders and Consultants).
The position is expected to act as a commercial expert working in close cooperation and coordination together with the Global Engineering team (SGIE), the local project team and any other relevant internal or external stakeholder, ensuring a common The Organization approach to suppliers.
 
Key Responsibilities:
CONTRACT MANAGEMENT – Project Procurement Execution Strategy
• Support the definition of the Risk mitigation plan;
• Participate in development of contracting strategies;
• Involve Cost Control Group and ensure the implementation of cost control system e.g. progress measurement, remeasurement, bank guarantees, additional items, claims, cash flow and back-charges;
• Analyse the contract conditions and assist the project management in the preparation and conduction of the execution of those contracts;
• Involvement with the review of new tenders and contracts with Strategic Supplier;
• Support the negotiation of major contracts, subcontracts and own the final review and document preparation with Strategic Supplier;
• Ensure relevant Procurement & SGIE process and standards are followed.
Post Tender Award
• Lead the execution of contracts to secure The Organization's contractual rights and entitlements;
• Responsible to report contracting plan status and variations to the Project & Procurement on a periodic basis;
• Manage the contracting plan during project execution, commissioning and evaluation stages, including the contractor's cost in cooperation with Cost Control;
• Prepare a summary of key contractual points (deviations from norms, identified risks, of concern to The Organization) generated by a review such that they can be readily identified and addressed;
• Negotiate and agree contract extensions & change request;
• Coordinate activities such as change orders, delay management, conflict management, preparation for potential litigation / arbitration / ADR in terms of proper documentation, timely responses to the contractor as per contract;
• Monitor and safeguards the legal right as per the provisions of the contract;
• Manage the Warranty and performance guarantees of the project assets;
• Ensuring all requirements of The Organization, are met with respect to contract review;
• Coordinating the involvement of legal counsel and/or Client legal counsel in reviews as required;
• Support in Arbitration and in Alternative Dispute Resolution Procedures;
• Overseeing, managing, directing and supporting the project commercial teams to ensure optimization of project returns.
CLAIM MANAGEMENT
• Identifying opportunities for outgoing claims, development of claim strategies, supporting/preparing notifications/correspondence as well as negotiation and settlement;
• Analysis of incoming claims, development of defense strategies, supporting/preparing response/correspondence, claim negotiation and settlement;
• Collection and registration of all claim related documentation in company’s claim repository.
SUPPLIER RELATIONSHIP MANAGEMENT
• Manage escalation of issues and claims management with supplier;
• Develop the supplier relationship according to the expectations per supplier segment;
• Support supplier relationship management and to ensure reliable high quality supply;
• Support the supplier performance, compliance and accountability through supplier scorecards and performance metrics;
• Involved in periodic commercial audits of main contractors.
STAKEHOLDER MANAGEMENT
• Identify and engage with internal stakeholders, including Project Management, Global SGIE, Global Procurement and Corporate Functions (mainly Legal and Finance);
• Clarify stakeholder requirements;
• Drive proactive communications.
Perform other duties as assigned.
 
Qualification & Experience:
• A higher commercial background equivalent to a Bachelor (BSc/BA), preferably Master degree (MSc/MBA) or equivalent and a good thorough technical understanding and knowledge. Field of Study: Purchasing, Engineering or Legal, Quantity Surveying or Cost Consulting.
• Minimum 10 years of relevant experience with major contractors / consultants in roles dealing with management of project change procedures, cost management, claims and variations, negotiation and settlement of disputes with owners and subcontractors.
• Demonstrated experience developing and implementing contract strategies that have yielded measurable business results.
• Ability to work cross functionally in project work and project management.
• Has preferably overseen, sourced from or worked for EPCMV / EPC contractors.
• Experience operating at a senior level on a major project or in a Commercial / Claims Manager role in a large construction company.
• Experience in a regulated industry (i.e. pharmaceutical, food) advantageous.
• Level: Highly Experienced - 10+ years.
• Business and financial acumen.
• Contracting strategy & execution, strategic sourcing expertise, procurement/sourcing knowledge/experience for large CAPEX projects.
• A strong understanding of construction technology, sequencing and practices.
• Exceptional problem solving and analytical skills.
• Demonstrated project management skills.
• Skills in all procurement processes including commodity management, supplier management, negotiations, contract management and e-procurement systems.
• Research, analysis, summary recommendation skills.
• Strong negotiating and influencing skills on international level.
• Experience managing global relationships, both internal and external.
• Experience with international commercial contracts and agreements.
• Effective interpersonal and communication skills and ability to build business relationships and to work in multifunctional team.
• Agility: Looks for opportunities to make improvements; Drives and supports change and takes personal responsibility to make it happen.
• Business Acumen: Understands the goals of the company; works with managers to address and implement company strategies. Uses her Business Acumen to help solve issues and make timely decisions.
• Collaboration: Works as a team across all functional areas; Shares information and seeks to seek our and share different perspectives.
• Customer Focus: Works to understand Internal and External Customer needs; uses metrics to track improvement; Seeks effective solutions to issues that affect customers.
• Driving Results: Ability to establish clear concise goals for oneself as well as help in the development of team goals; Helps overcome obstacles for oneself and others. Ability to create and work within budgetary constraints.
• Leadership: Takes personal accountability for outcomes; Supports teams professional development and provides feedback when and where necessary; Creates a positive work environment and works to ensure good quality communication. 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 86.27/hr.