Role Description

The AP & T&E Analyst will be responsible for processing vendor invoices and managing employee travel and expense claims for Brazil, Mexico, and Argentina. This role ensures accuracy, compliance with local tax regulations and corporate travel policies, and timely execution of payments and reimbursements.

Roles and Responsibilities

• Process invoices, both external and intercompany, ensuring that all bills and employee reimbursements are paid in an accurate and timely manner.
• Adhere to a tight control environment that complies with the company’s internal control framework.
• Conduct daily financial transactions, including verifying, classifying, computing, and recording accounts payable data.
• Facilitate payment methods such as electronic transfers and checks, following proper approval processes.
• Support financial audits by promptly providing requested accounts payable records and reports.
• Liaise with the Purchasing Department to ensure all invoices have a corresponding purchase order and that any discrepancies are promptly addressed.
• Investigate and resolve payment problems while working with internal and external stakeholders.
• Perform daily procedures including maintaining accounts payable documentation for each processed transaction, posting and reconciling batches, and researching and resolving payable issues with vendors.
• Monitor the Accounts Payable mailbox, ensuring all queries, invoices, and other communications are handled promptly and professionally.
• Handle intercompany charging, post transactions, and manage the intercompany payment process.
• Participate in period-end close activities for intercompany accounts, including preparing intercompany account reconciliations, aging analysis, and supporting schedules.
• Facilitate the settlement process by coordinating with various entities for netting of intercompany balances.

Qualifications

• BSc/BA in Accounting, Finance, or a relevant field.
• 3–5+ years of relevant experience.
• Fluency in English required.
• Fluency in Spanish required.
• Portuguese and/or French preferred.

Competencies

• Highly detail-oriented and able to work under tight deadlines.
• Customer service-oriented, with excellent interpersonal and problem-solving skills.
• Strong analytical and communication skills.
• Proven experience in accounts payable management.
• Advanced Microsoft Office skills, with excellent Excel working knowledge.

Reporting Responsibilities

• AP & Travel Lead

Systems / Process Covered

• Maintain Vendor Master Data.
• Maintain Bank Master Data.
• Invoice Receipt and Preparation.
• Process Vendor Invoices.
• Handle Exceptions.
• Process Payments.
• Manage other Accounts Payable activities.
• Process Travel & Expenses.

Evaluation Metrics & KPIs

• Invoice Processing Efficiency.
• Invoice Error Rate.
• On-time Payment Rate.
• Expense Report Compliance.
• Travel Spend vs. Budget.