Location: Arecibo, PR
Shift: Administrative (8:30 AM - 5:00 PM)

Job Summary:
Provides clerical support to a smaller department or group of individuals or works in conjunction with other clerical staff to support a work area or division. 

Responsibilities:

• This position is responsible for the safe handling, preparation and filing the controlled documentation. Ensure that quality records and documents are archived and retained according to company procedures.
• Assist in the change control and training activities; maintain databases and spreadsheets used in tracking documentation. 
• Provide general administrative support to the Document Control area.
• Receives, verifies, prepares (separate pages, remove binding mechanisms, etc.), identify, sort and organize and secure the quality records and controlled documentation to be retained. 
• Assures that quality records are archived according to procedure requirements and maintains proper tracking documentation and
• documentation of the destruction program. 
• Provides support to Documentation Specialists in the managing, distribution and archiving of controlled documents. Providescopies of quality records to requesters in a timely manner.  
• Support in maintaining the databases and spreadsheets used in tracking documentation routing. Maintain records information
• within the databases and related to the movement of records, off-site storage and index of records. Prepare reports as required.
• Package designated records in readiness for pick-up and safe delivery, label according to storage company’s requirements and
• contact storage company for pickup.  Order the return of archived documents from storage company to retrieve documents as
• required. 
• Provide support to the Training Technicians in the managing of the training documentations (certification, re-certification, MES
• access, data entry, etc. 
• Ensure compliance with all Legacy procedures and all applicable regulatory agency requirements. 
• Performs other related duties and special projects as assigned or directed. 

Requirements:

• High School Diploma with no prior experience required.
• Microsoft Office knowledge.
• Requires proficiency in 1–2 software programs.
• Candidate must at least be able to read English, not necessarily speak it.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 12.80/hr.