Administrative Assistant I
Spectraforce
US
Remote
a month ago
Job Description
Title: Administrative Assistant I
Duration: 2 Months
Location: Remote, Cover EST hours with some flexibility for PST as needed.
Job Summary:
Supports the offer creation, testing, extension, and post-acceptance processes for M&A hiring, ensuring accuracy, compliance, and timely execution.
Key Responsibilities:
Qualifications:
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 24.59/hr.
Duration: 2 Months
Location: Remote, Cover EST hours with some flexibility for PST as needed.
Job Summary:
Supports the offer creation, testing, extension, and post-acceptance processes for M&A hiring, ensuring accuracy, compliance, and timely execution.
Key Responsibilities:
- Provide the latest country-specific offer templates for M&A Operations.
- Share the latest country-specific DocuSign offer packet and inclusions.
- Inform the M&A Operations Manager of current country-specific hiring processes and workflows. Draft offer letters and offer summaries based on provided inputs.
- Test deal-specific DocuSign envelopes for accuracy and functionality.
- Extend non-key offers to candidates.
- Update the offer acceptance tracker (e.g., Airtable) upon receipt of signed offer letters.
- Upload signed offer letters and supporting documents to the employee’s Workday profile.
Qualifications:
- Draft offer letters and offer summaries based on provided inputs.
- Experience supporting recruiting, talent acquisition, or HR teams (corporate or agency experience preferred).
- Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
- Customer-focused mindset with clear, professional communication skills.
- Strong time-management skills.
- Tech-savvy, with experience using digital tools and systems (e.g., HR systems, CRMs, scheduling tools, AI-enabled tools).
Applicant Notices & Disclaimers
- For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 24.59/hr.