Position Title: Project Manager

Duration: 12+ Months
Location: King of Prussia, PA
Work Arrangement: Hybrid (3 days onsite/week required – flexible onsite days)
Schedule: Full-Time (40 hours/week)
Time Zone: Eastern Time business hours (flexibility required due to global team collaboration)

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Position Overview

The Medical Affairs Operations Project Manager partners with Disease Area and Regional Medical teams to drive operational excellence across annual medical planning, launch readiness, budgeting, and delivery of key Medical Affairs milestones.

This role governs Medical Affairs Strategy Team (MAST) forums—owning membership, charter, cadence, and outputs—while managing the Medical Affairs business process calendar to ensure insight generation, evidence planning, publication planning, and medical strategy deliverables are completed on time, within scope, and with high quality in a global, matrixed environment.

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Key Responsibilities

1. Governance & Cross-Functional Orchestration

• Lead and coordinate Medical Affairs Strategy Team (MAST) forums for assigned Disease Area(s).

• Maintain membership, charter, agenda, cadence, and documentation of decisions and action items.

• Establish and maintain RACI frameworks and governance rhythms.

• Enable rapid issue escalation, risk tracking, and cross-functional alignment across:

  • Medical

  • Clinical

  • Publications

  • HEOR

  • Commercial

  • Regional teams

  • Enabling functions

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2. Annual Planning, Launch Readiness & Process Ownership

• Implement and manage global operational templates (annual medical plans, launch playbooks, budget worksheets).

• Ensure consistency, adoption, and version control across Disease Areas.

• Own the Medical Affairs business process calendar.

• Drive timely execution across:

  • Insights generation

  • Evidence generation planning

  • Publication planning

  • Medical strategy documentation

• Coordinate global and regional dependencies.

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3. Budget, Timeline & Performance Management

• Partner with Finance and Disease Area leads to:

  • Plan, track, and reconcile budgets

  • Identify variances, risks, and opportunities

  • Maintain auditable documentation

• Develop and manage milestone plans and Gantt schedules.

• Monitor critical path and mitigate risks.

• Publish status dashboards and executive summaries for leadership.

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4. Grants & Investigator-Initiated Studies (IIS) Support

• Coordinate intake, review calendars, and milestone tracking for Grants/IIS programs.

• Ensure alignment with medical strategy and governance requirements.

• Support operational readiness including:

  • SOP adherence

  • Documentation completeness

  • Cross-functional handoffs

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5. Quality, Compliance & Inspection Readiness

• Ensure deliverables meet internal SOPs and external compliance standards.

• Maintain audit-ready documentation.

• Drive continuous process improvements.

• Standardize best practices and capture lessons learned.

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6. Tools, Reporting & Executive Communication

• Develop dashboards and trackers using:

  • Smartsheet

  • MS Project (Gantt)

  • Budget trackers

  • KPI scorecards

• Provide clear, concise updates to senior Medical leadership.

• Highlight progress, risks, decisions required, and mitigation strategies.

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Required Qualifications

• Bachelor’s degree required.

• 10+ years of experience in pharma/biotech within:

  • Medical Affairs Operations

  • Clinical/Medical Program Management

  • Related functions in a global, matrixed environment

• Strong experience leading complex cross-functional initiatives without direct authority.

• Demonstrated expertise in:

  • Governance

  • Risk management

  • Budget planning

  • Operational execution

• Proficiency in:

  • Smartsheet and/or MS Project

  • Portfolio dashboards

  • Budget management tools

  • Advanced Excel & PowerPoint

• Excellent written and verbal communication skills.

• Comfortable presenting to senior leadership.

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Preferred Qualifications

• Advanced degree and/or PMP certification.

• Experience with Medical Affairs planning cycles (insights, strategy, launch planning, KPIs).

• Process design and continuous improvement experience.

• Exposure to Grants & IIS operations.

• Experience in publication planning governance and evidence generation planning cycles.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 52.00/hr.