Title: Communications Specialist IV
Location: 100% remote
Duration: 24 months
Shift: 8AM-5 PM EST, M-F
 
Position Summary:
This lead-level position provides full-service consulting services to a primary business group to manage all communication needs, with substantial latitude for independent judgment. Leads large projects and initiatives involving strategic communication planning and implementation for business areas and may represent business area on cross-functional teams.
 
Top must-have skills / Candidate Requirements:

• Excellent written, presentation and interpersonal communication skills,
• MS Office 365 (Outlook, PPT, Teams (navigation); Excel - Basic level
• PM not required.

What will separate an average candidate vs a great candidate on a resume?

• PMO Communication Experience- Demonstrated experience in developing and delivering communications within a Project Management Office (PMO) environment.
• Understanding of PMO Operations: how PMOs function, including governance, reporting, and stakeholder engagement.
• Experience supporting communications for major programs or large transformation projects will stand out.

Degrees or certifications required/Years of overall experience required:

• Bachelor's degree in Communications or related field (i.e. English Literature, Journalism, Media Studies or Communication Sciences) and 4 years of professional experience in Communications (e.g., Customer Service, Promotions, Marketing, Advertising, Public Relations)
• In lieu of a degree, a minimum of 8 years of professional experience in Communications (e.g., Customer Service, Promotions, Marketing, Advertising, Public Relations).

Core Responsibilities:

• Develop and maintain PMO communication plans.
• Create and distribute updates on project status, milestones, and risks.
• Create and manage internal PMO newsletters, dashboards, and intranet content.
• Facilitate communication between PMO leadership, project managers, and stakeholders.

Typical Tasks

• Content Creation: Draft emails, reports, program presentations, and executive summaries (for C-Suite Executives).
• Reporting: Prepare project status reports, KPIs, and dashboards.
• Stakeholder Engagement: Coordinate briefings, town halls, and Q&A sessions.
• Document Management: Maintain PMO documentation and ensure version control.
• Branding & Consistency: Apply PMO standards to all communications.
• Tools & Channels: Manage SharePoint sites, Teams channels, or other collaboration platforms.
• Feedback Collection: Gather input from stakeholders to improve communication effectiveness.

Responsibilities on a daily, weekly and monthly basis:
Daily

• Respond to PMO-related emails via Program Mailbox.
• Update project communication channels (Teams, SharePoint, intranet).
• Review and edit project status updates for clarity and consistency.
• Monitor deadlines for communication deliverables (reports, presentations).
• Partner with Change Consultants on change communications, as needed.
• Accept requests for SharePoint access

Weekly

• Prepare and distribute PMO status reports and/or dashboards.
• Coordinate and support PMO meetings (agenda, minutes, follow-up).
• Compile and distribute portfolio-level reports for L4 leadership.
• Review project status updates for alignment with PMO standards.

Monthly

• Compile and distribute portfolio-level reports for L4 leadership.
• Update PMO communication strategy and templates if needed.
• Organize stakeholder engagement sessions (town halls, briefings).
• Maintain and audit PMO documentation repository for accuracy.

The contractor will be working independently and

• Program Managers of the Harmony Project
• Project managers Change Management Team

How will performance be measured:

• Collaborative Feedback: Success will be evaluated through feedback from key partners and stakeholders ensuring effective communication.
• Visible Impact- The communication and contributions will be highly visible through the quality and timeliness of deliverables

 
Why would a contractor want to work in this role?

• High-Impact Experience: working within a PMO on a multi-million-dollar program—this is an achievement that will significantly elevate your resume and career trajectory.
• Strategic Transformation: Be part of a major transformation initiative, directly shaping and influencing processes that impact the organization at the highest level.
• Executive Visibility: Collaborate and communicate with senior leaders, including directors, executives, and C-suite stakeholders—an opportunity to build strong professional relationships and gain exposure to top-tier decision-making.
• Unique Role Design: Unlike traditional communication roles, this position offers a streamlined approach with clear objectives, making it easier to deliver impactful results.
• Proven Industry Leader: Join a company with a strong track record of innovation and success, where your contributions will be recognized and valued.
• Influence at the Top: Create reports and deliverables that inform and guide C-suite strategy—your work will truly make a difference.

Interview Process:

• 1 round of a video interview via Teams 

Are there any specific marketing or communication tools that they need to use?

• They'll be working with the Brand Team and can make suggestions, but they do not need to know how to use any specific tools.

How will performance be measured:

• Feedback from M & A Team and executives that they interact with and by the actual communication itself.

Why a candidate would be interested in this position over one with another organization:

• The company has a great culture

Interview Process:

• 1 round of video interview.

Essential Duties & Responsibilities:

• Partners with business leaders to provide ongoing strategic communication counsel and planning on key projects and initiatives to meet business goals, requiring a thorough understanding of the business or businesses being supported.
• Develops and implements effective communication approaches, workflows, and systems for the entire business area, including managing costs, measuring outcomes, and making recommendations for refinements to their processes.
• Serves as communications process leader to consult, plan, supervise and execute planned communications.
• Leads/manages projects from beginning to end, ensuring that they are delivered on time, on budget and the quality meets/exceeds customer expectations.
• Provides turn-key service and direction to maintain a consistent brand/voice/look for the project and consistency of style usage per guidelines.
• Prepares and publishes a full spectrum of communications for target audiences, internal and external, as needed (presentations, web content, videos/CD-ROM's, brochures, speeches, etc.)
• Crafts process communications: business plans, flow charts, process documents and guidelines.
• Provides creative concepts (i.e. campaign themes, headlines, packaging) and meeting coordination. Serves as liaison to internal/external resources.
• Determines best communication tools to deliver various messages and oversees online content strategy direction and deliverables as needed.

Knowledge, Skills/Abilities:

• Excellent written, presentation and interpersonal communication skills, including group facilitation and consensus building skills
• Business acumen/knowledge. Partners with customers to provide communications solutions to business issues
• Ability to provide innovative/creative communications approaches to address complex business needs.
• Proficient in most communication vehicles and work-related software applications.
• Personal computer proficiency with a good working knowledge of the following software applications: e-mail, publishing software, Microsoft Office products.

Physical Requirements/Working Conditions:

• Typical office environment requiring the use of typical office equipment (e.g., computers, phones, etc.). Computer keyboarding, computer monitor and mouse use including reaching forward, grasping, finger and wrist manipulation, and neck bending and turning; near vision is necessary for computer monitor use. If working in an Emerging Workspace, or similar working arrangement, lifting of laptop equipment, files and/or personal belongings weighing 10 lbs. or less is required.
• May require long periods of sitting.
• May require prolonged repetitive use of the upper extremities.
• May require lifting < than 20 lbs.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 47.99/hr.