Job Title: Chemical Data Administrator / Data Support Specialist
Location: Boise, ID 83716
Duration: 12 months Assignment
Shift/Hours: 40hours/week, 8am to 5pm MST (Occasional evening meetings (e.g., 6 PM calls with Singapore).
Work Model: Mon –Thurs onsite, Friday work-from-home.

Summary:

• This role will aid in data entry / clean-up of chemical records including reassigning or removing duplicate materials, CAS records, deletion of orphaned records, etc.
• The person will maintain and updates complex files or record systems, including data in SAP and other chemical management systems.
• The candidate will also help audit completeness and compliance of chemical records to a list of minimum expectations.
• The role will also support pulling data, completing documentation, and reviewing responses with a team for one or more regulatory reports.
• Candidate may need to also assist in layout and formatting of various data and writing summary reports.
• Associate’s degree in a science related field is required with a preference for Chemistry related degree.
• Some or all completed course work for a Bachelor’s degree in Chemistry, Chemical Engineering, Material Science are strongly preferred.
• 3+ years experience working in an office setting is preferred.

 
Core Responsibilities:
Data Maintenance & Auditing

• Verify accuracy, completeness, and compliance of chemical data.
• Ensure each record includes required fields and Safety Data Sheets (SDS).
• Identify and correct inconsistencies across multiple systems.

System Work

• Work primarily in SAP (training provided if needed).
• Possible exposure to a new chemical data platform under evaluation.

Data Quality Assurance

• Validate and reconcile records between systems.
• Track data changes and ensure updates flow through all platforms.
• Maintain and report on units of measure, composition, and naming conventions.

Documentation & Reporting

• Prepare simple summary reports, specifications, or data summaries.
• Maintain and update internal documentation as needed.
• Perform basic data analysis in Excel.

Technical Skills Required:
Essential Software:

• Microsoft Excel, Word, PowerPoint.
• SAP (preferred but training will be provided).

Excel Skills:

• Must know basic to intermediate functions (e.g., VLOOKUP, formatting, sorting).
• Macros / Automation skills are a strong plus (Client pushing for data automation).
• Familiarity with Power BI or AI tools / Copilot is a “nice-to-have.”

Chemistry Knowledge:

• Basic understanding requires advanced chemistry.
• Recognize CAS numbers, chemical naming conventions, and SDS components.
• Awareness of units of measure, common chemical properties (specific gravity, etc.).

Educational Background:
 

• Minimum: Associate’s degree or partial bachelor’s coursework.
• Preferred majors:
• Chemistry, Chemical Engineering, Material Science, Environmental Engineering, or related fields.
• Candidates with basic lab or scientific coursework are acceptable.

Experience Requirements:
• Prior office or corporate experience is preferred.
• Internship or academic experience acceptable for newer graduates.
• Open to candidates from lab environments who handled chemical data, reports, or Excel analysis.
• Key is the ability to transition into a data-driven administrative setting.

Soft Skills & Key Traits:
• High attention to detail — must ensure accuracy across multiple systems.
• Persistence and focus — data cleanup can be repetitive and lengthy.
• Organization and accountability — track changes methodically.
• Problem-solving mindset — ability to troubleshoot data mismatches.
• Adaptability — willing to learn internal systems and processes.
• Communication skills — able to collaborate with global teams and report findings clearly.

Focus areas:
• Data entry, auditing, and cleanup of chemical records.
• Matching CAS (Chemical Abstracts Service) numbers accurately.
• Removing duplicate or orphan records.
• Aligning data consistency between multiple systems (chemical management, purchasing, units of measure).
• Supports internal chemical management systems (SAP + possible upcoming software).
  
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 25.48/hr.