Position Title: Administrative Assistant
Work Location: North Chicago, Illinois, USA 60064
Assignment Duration: 12 months
Work Schedule: Monday to Friday 8:30AM - 4:30PM
Work Arrangement:  Hybrid , 3 days onsite , 2 days remote

Position Summary: Provides advanced administrative support to Global Security leadership team including VP.
Background & Context: Office/Team and individual working.

Key Responsibilities:

• Monitors and prioritizes email, highlights actions and routinely authors responses.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
• Follows company purchasing and other established procedures.
• Uses intermediate to advanced software skills to perform assigned work.
• Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Professionally interacts with senior level management.
• Consistently handles confidential or business-sensitive information.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Arranges catering and food services for department meetings.
• Proactively identifies and resolves scheduling conflicts.
• Provides other administrative duties as required.

Qualification & Experience:

• Minimum Associate Degree in Office administration and/or equivalent.
• Responsive and able to multitask.
• Technical proficiency with Microsoft Office, SAP/Concur, and other relevant systems.
• Attention to detail.
• Strong communication across all levels.
• Discretion and confidentiality.

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 22.00/hr.