Position Title: Project Coordinator.
Work Location: Mettawa, IL (60045)
Assignment Duration:03 Months
Work Arrangement: Onsite (Fully onsite for initial training and once they prove they can run independently - there is a possibility for some remote days)
Background & Context:

• What are the top 3-5 skills this person should have?
• a. Project Management
• b. Problem solving and investigatory skills
• c. Ability to learn compliance systems, requirements, procedures quickly
• d. Excellent, thorough and concise communication skills
• Manager is looking for a candidate with:
• a. 1-2 years of administrative assistant/project coordination experience in a pharmaceutical or market research industry.
• b. SAP knowledge and experience is strongly desired
• c. SNAPP knowledge and experience is desired

Key Responsibilities:

1. Report Running

• a. Run monthly report to identify projects which were completed during previous month
• b. Run PO/POCN tracker report 3 times a week (M/W/F) and put in Teams for other folks if needed.
  1. Assist with Conducting and Maintaining Supplier Compliance
• a. Conduct our organization supplier evaluations for Suppliers supporting US and International Market Research – in conjunction with the US MABI team
• b. Conduct supplier evaluation renewals as required
• c. Record supplier evaluation details in Insight Farm, our Market Research Project Management and Compliance system and document repository
• d. Send PV Vendor Qualification Assessment request to PV for newly onboarded suppliers
• e. Ensure VQA is completed and recorded in Insight Farm
• f. Maintain supplier evaluation tracker
  1. Assist with Onboarding new Suppliers as requested
• a. Receive new supplier requests
• b. Request approval from Procurement to add supplier, with Manager’s assistance
• c. Coordinate supplier filling out and return all required documents
• d. Submit request via Ariba or DSP
• e. Watch requests, respond to questions, provide additional details as needed
• f. Submit adhoc DSP requests as necessary (e.g., when suppliers change names/are purchased, suppliers change address or banking information, extend business groups, etc.)
• g. Enter Supplier and Supplier Contacts into Insight Farm once supplier evaluation and DSP (if needed) are complete

Qualification & Experience:

• 1-2 years of administrative assistant/project coordination experience in a pharmaceutical or market research industry.
• SAP knowledge and experience is strongly desired
• SNAPP knowledge and experience is desired

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 25.00/hr.